Administrative Assistant-Midland

2 months ago

Midland, United States Prime Well Solutions Full time

As an Administrative Assistant, you will play a pivotal role in ensuring the smooth operation of our office environment. Your primary responsibilities will revolve around managing administrative tasks efficiently and effectively. This role requires meticulous attention to detail, strong organizational skills, and the ability to handle multiple tasks simultaneously. You will be responsible for various administrative functions, including new hire paperwork, time schedule management for field and rig-up operations, purchase order logging, and general administrative duties.

Key Responsibilities:

New Hire Paperwork:

  • Facilitate the onboarding process by providing support and guidance to new employees.
  • Ensure all necessary documents are completed accurately and submitted on time.

Time Schedule Management:

  • Maintain and update time schedules for field and rig-up operations.
  • Coordinate with team members to ensure schedules are accurate and up-to-date.
  • Communicate any changes or updates to relevant stakeholders promptly.

Purchase Order Management:

  • Log and maintain purchase orders using spreadsheet software.
  • Monitor expenditures and track budget allocations.
  • Collaborate with the procurement team to ensure timely processing of orders.

General Administrative Duties:

  • Answer phones, respond to emails, and handle correspondence as needed.
  • Organize and maintain filing systems, both physical and digital.
  • Assist with scheduling meetings, booking travel arrangements, and coordinating office events.
  • Provide administrative support to other departments as required.
  • Other duties as assigned.

 Qualifications:

  • Proven experience in an administrative role, preferably in a fast-paced environment.
  • Excellent organizational and time management skills.
  • Proficiency in Microsoft Office Suite, particularly Excel for spreadsheet management.
  • Strong attention to detail and accuracy.
  • Ability to multitask and prioritize tasks effectively.
  • Excellent communication and interpersonal skills.
  • Adaptability and willingness to take on new challenges.
  • Knowledge of HR processes and procedures is a plus.

Education and Experience:

  • High school diploma or equivalent; additional qualifications in Office Administration or related field           are required.
  • Previous experience in administrative roles, particularly in the oil and gas industry, is advantageous.

Benefits:

We offer a full suite of employee benefit plans including health, dental, vision, disability, and life insurance, 401(k), time off, and other benefit plans.

Equal Opportunity Employer:

We are an equal opportunity employer and value diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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