Program Administrative Assistant

5 days ago

Quincy, United States Aspire Health Alliance Full time
Job Description

$1,000 Sign on Bonus for bilingual in Mandarin, Cantonese, Vietnamese, Spanish, Haitian Creole, and/or Portuguese

Join our passionate, dedicated team of professionals who make a lasting difference in the lives of children and families

Our Step One Early Intervention program is a family centered, community-based program that works in partnership with families to understand and meet the individual needs of children. Step One supports the relationship between young children and their families. We provide educational and therapeutic services to children from birth to three years with special needs and provide support and education to their families.

The Program Administrative Assistant has the responsibility for...

  • Accurate data Entry of evaluation and IFSP data into TBR, including verification that TBR information accurately uploads into the DPH Client System
  • Processing of intake packets, including mailing releases for medical records
  • Processing of initial, including notification of referral sources and pediatrician
  • Processing of annual, 6 month review, and exit evaluation packets, including mailing of releases and information to pediatrician
  • Filing completed packets in the medical record
  • Filing progress notes and other information in medical records
  • Ensure the office is neat and organized
  • Answer the phone and taking referrals from parents and other sources
  • Work as part of the administrative team, providing back up for tasks as needed.
  • Performs other duties/projects as assigned by program director or clinical director


We offer a competitive salary and a great benefit package

• Commitment to provide quality training to our staff
• Health/Dental insurance
• Employee recognition awards
• Company contributions to retirement plan
• Company paid life insurance
• Opportunities to attend in-service trainings and more...

Required Skills
  • Time management and organizational skills
  • Excellent data entry skills with attention to detail and accuracy
  • Computer proficiency and ability to learn systems
  • Excellent customer service and interpersonal skills
  • Ability to successfully work as part of a team
  • Ability to gain a solid understanding of Step One's mission and services
Required Experience
  • One to two years office experience with demonstrated effective communication skills and proven organizational and interpersonal skills preferred
  • Medical office experience preferred


Aspire Health Alliance is committed to and passionate about diversity, equity, and inclusion. We celebrate, support and promote diversity of thought, culture, and backgrounds. As an employer committed to equal opportunity, we base all employment decisions on each individual's capabilities and qualifications, without regard to race, color, religious creed, national origin, ancestry, sex, sexual orientation, gender identity, age, physical or mental disability, veteran status, genetics, or any other protected characteristic. Aspire Health Alliance strives to fully reflect the clients and communities we serve and believes that a diversity of interests and cultures leads to a stronger and more innovative organization.

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