Senior Administrative Assistant/Business Operations

2 weeks ago

Atlanta, United States Acquisition Professionals LLC Full time
Corporate Profile:
Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs.

Job Summary:
Our Government customer is seeking a Senior Administrative Assistant/Business Operations, to perform Business Operation administrative support to the agency's public health program to meet its business service needs on a daily basis. NOTE: This position is contingent upon an anticipated contract award; work is to be performed at the Customer's offices between the hours of 6:00 am and 6:00 pm.

Responsibilities:
  • Perform independent research and in-depth analysis of program requirements, budgetary constraints, regulatory limitations, and agency policy
  • The purpose of this independent research and in-depth analysis is to ensure accurate interpretation and to provide efficient and effective service. ,
  • Provide overall guidance and technical assistance to staff regarding the correct documents needed for administrative, operational and programmatic processes.
  • Use discretion and judgment to ensure assignments and general business operations are compliant with management policies and consistent with the organization's mission and objectives.
  • Monitor customer service requests mechanisms and provide oversight of internal tracking, control and contribute to developing enhancements and refinements to these systems and processes.
  • Maintain the necessary controls, procedures, and evaluation tools for federally established procurement, property, facilities and/or programs.
  • Maintain a variety of tracking tools and spreadsheets using basic and advanced functions of a variety of types of software.
  • Maintain accurate and organized business processes for the work area.
  • Prepare and submit oral or written reports, assessments, briefings and reconciliations as required by management policies, procedures, and regulations for review, tracking or internal workflow analyses, process improvement or other assessments.
  • Coordinate and facilitate communications between components to support business operations.
  • Serve as liaison for leadership and facilitates responses to inquiries concerning general policies and procedures related to program operations and support services.
  • Carefully develop and draft communications to ensure appropriate consideration is given to current internal (processes/resource/objectives) and external (political/social/legal) work environment.
  • Track correspondence responses to information requests requiring leadership attention to ensure timely response or actions and assuring deadlines are met consistent with management policies.
Education/Certifications:
  • College degree or three (3) years of business operation experience related to the responsibilities.

Qualifications:
  • College degree or three (3) years of business operation experience related to the responsibilities.
  • Excellent oral and written communication skills.
  • Excellent skills in use of various office systems, e.g., WORD, Excel, SharePoint, PowerPoint, etc.
  • Strong organizational and customer service skills
  • Must be able to manage multiple calendars.
  • Excellent computer skills
  • Ability to work in a diverse, flexible, deadline-driven, government environment.
  • Must be a US Citizen.
Corporate Summary:
Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Woman-Owned, 8 (A) small business. We are located at the Metropark Office Complex in Alexandria, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is an Equal Opportunity and Affirmative Action Employer and are committed to creating an all-inclusive environment for all employees. We do not tolerate discrimination or harassment of any kind.

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