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Office Manager

2 months ago

Burlington, United States Limbach Facility Services Full time
Who We Are...

Since our founding in 1901, Limbach's primary core value has always been: We Care.

We Care about you as a person: your safety, career, development, and the local community.

We Care to impact diversity in construction to create a collaborative work environment focused on generating a sense of belonging and accomplishment.

Limbach Company LLC, a subsidiary of Limbach Holdings, Inc., (NASDAQ: LMB) is an integrated building systems solutions firm whose expertise is the design, installation, management, service, and maintenance of HVAC, mechanical, electrical, plumbing and control systems.

We engineer, construct, and service the mechanical, plumbing, air conditioning, heating, building automation, electrical and control systems in both new and existing buildings and infrastructure. We work for building owners in the private, not-for-profit, and public/government sectors.

Our vision is to create value for building owners targeting opportunities for long term relationships.

Our purpose is to create great opportunities for people.

We carry out our vision and purpose through a commitment to our four core values...
  • We Care
  • We Act with Integrity
  • We Are Innovative
  • We Are Accountable
The Benefits & Perks...
  • Full portfolio of medical, dental, and vision benefits, along with 401K plan and company match.
  • HSA, FSA, and life insurance offerings.
  • Maximize your professional development with our award-winning Learning & Engagement team.
  • Engage in our "We Care" culture through our ERGs, brought to you by EMBRACE.
  • Career pathing flexibility and mobility.
Who You Are...

As Office Manager, you are responsible for organizing and coordinating office operations/procedures, in order to ensure organizational effectiveness and efficiency.

This Position...

Some examples of the work you might do includes:
  • Provides administrative support to branch management by preparing reports/pre-qualifications, conducting follow-up, filing, arranging meetings/trainings/events, tracking staff vacation, etc.
  • Partners with IT/tech support to configure laptops and associated hardware equipment for new employees, and serves as the local point of contact for any IT-related questions or issues.
  • Coordinates travel arrangements, itineraries, and accommodations for company personnel as needed.
  • Reconciles credit card accounts, receives and audits expense reports, and deposits incoming checks.
  • Reviews the accuracy of weekly time cards, and submits employee time/rates to payroll for payment.
  • Assists with maintaining the accuracy and confidentiality of employee files.
  • Tracks and analyzes all administrative expenses for cost savings opportunities.
  • Works closely with the designated facility maintenance engineer to ensure the office is run efficiently.
  • Monitors the office cleaning company, and escalates issues when/if they arise.
  • Arranges for maintenance of office equipment, and orders replacements when necessary.
  • Assumes responsibility for office supplies inventory and purchasing.
  • Assists branch management with employee morale building ideas and implementation.
  • Administers petty cash in accordance with the written policies and procedures of the Company.
  • Supervises the local office assistant/receptionist in the performance of his/her job duties.
  • Processes, sorts, and directs incoming and outgoing mail for the branch location.
  • All other duties as assigned.
What You Need...
  • High school diploma or equivalent.
  • 7+ years of related experience.
  • Computer proficiency in Microsoft PowerPoint, Word and Excel.
  • Affinity for multi-tasking, being attentive to detail, and managing competing priorities.
  • Strong time management, organizational, and interpersonal skills.
  • Demonstrated ability to communicate effectively with all levels of an organization.
  • Ability to handle a wide range of administrative/executive support-related tasks with limited supervision.
Preferred Qualifications:
  • Previous experience in the construction industry.
  • Bilingual in English/Spanish.
Conduct Standards:
  • Maintains appropriate Company confidentiality at all times.
  • Protects the assets of the Company and ethically upholds the Code of Conduct & Ethics in all situations.
  • Cultivates and promotes the "Hearts & Minds" safety culture.
  • Consistently exemplifies the Core Values of the Company (we CARE, we act with INTEGRITY, we are INNOVATIVE, and we are ACCOUNTABLE).
Work Environment:
  • This position operates primarily in an office environment, and routinely utilizes standard office equipment, such as computers, phones, copiers, and filing cabinets.
Physical Demands:
  • In performing the duties of this job, the incumbent is regularly required to talk, hear, perform repetitive motion, and possess an appropriate degree of both visual acuity and manual dexterity.
  • This is considered a sedentary position, which means possible exertion up to ten (10) pounds of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

This job description is intended to describe the general nature of work being performed by the individual who assumes this role, not an exhaustive list of responsibilities. Duties, responsibilities, and activities may change at any time, with or without notice, as business needs dictate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Limbach Facility Services LLC is an Equal Opportunity Employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)