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Office Specialist

2 months ago

Chesapeake, United States City of Chesapeake Full time
The Central Records Office of the Police Department is seeking a detailed oriented individual who enjoys providing quality service while ensuring accuracy of all aspects of their job.

A successful candidate will be performing the following administrative functions:
  • Check police reports for accuracy, merge reports into the Records Management System ( RMS ) to be submitted to the state to meet monthly requirements
  • Complete several tasks with the Incident Based Reports ( IBR )
    • Complete, review and run reports for IBR review
    • Check IBR errors and make necessary corrections
    • Answer IBR related questions as they arise
  • Request further information from officers in order to accurately process reports when necessary
  • Complete prior month adjustments
  • Merge Coplogic reports
All additional duties as assigned across the department, including data entry of warning tickets, verifying CCRE fingerprint cards and assist officers and detectives with reporting needs.

Required Qualifications
VOCATIONAL / EDUCATIONAL REQUIREMENT :
Requires a high school diploma or GED and any combination of education and experience equivalent to satisfactory completion of one year of college education in word processing, secretarial skills, or a closely related field.

EXPERIENCE REQUIREMENT :
In addition to satisfying the vocational/education standards, this class requires a minimum of three years of full-time equivalent experience in administrative support.

SPECIAL CERTIFICATIONS AND LICENSES :
Requires a valid driver's license and driving record in compliancewith the City Driving Standards.

SPECIAL REQUIREMENTS :
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.

Preferred Qualifications
  • Experience with the Microsoft Suite to include Excel and Word.
  • Prior experience working in a law enforcement or legal setting.