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Front Office Assistant

2 months ago

Miami, United States Sales Bizlab Full time

SalesBizLab is seeking an organized and personable Front Office Assistant to join the team. As the first point of contact for clients and visitors, the Front Office Assistant will handle front desk responsibilities, including managing communications, scheduling, and administrative support. The ideal candidate will have excellent customer service skills and the ability to manage office tasks efficiently in a dynamic environment.

Job: Full time

Monday to Friday

Weekends free

Pay Range:

$17.50 - $28.00 hourly

THIS WILL BE AN ON-SITE JOB

Location: Miami, FL

Responsibilities: 

  • Greet and assist clients, visitors, and vendors upon arrival.
  • Answer and direct phone calls, taking messages when necessary.
  • Manage the company’s general email inbox and respond to inquiries in a timely manner.
  • Assist in scheduling meetings, appointments, and conference rooms.
  • Handle incoming and outgoing mail, packages, and deliveries.
  • Maintain a clean and organized front office area, including managing office supplies and inventory.
  • Provide administrative support to various departments, including data entry, filing, and document preparation.
  • Assist with event coordination, including setup and registration.
  • Ensure security procedures are followed by monitoring office access and maintaining visitor logs.

Requirements:

  • High school diploma or equivalent (Associate’s degree is a plus).
  • Previous experience in a front office, receptionist, or administrative role preferred.
  • Excellent verbal and written communication skills.
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Ability to handle sensitive information with confidentiality.
  • Customer service-oriented with a positive attitude.
  • Strong attention to detail and problem-solving skills.
  • Ability to work independently and as part of a team.

Bonus Points:

  • Competitive salary.
  • Health, dental, and vision insurance.
  • Paid time off and holidays.
  • 401(k) retirement plan with company match.
  • Professional development opportunities.
  • A dynamic and collaborative work environment.