Business Services Administrative Assistant

2 weeks ago

Fort Myers, United States Millennium Physician Group Full time

Millennium Physician Group is looking to hire an Administrative Assistant to join our Business Service Team

The Administrative Assistant is responsible for answering phones and managing accurate and timely messaging; monitoring secure access; accepting, receiving and distributing deliveries; ordering and maintaining supplies; comprehending business terminology and accurately entering data into a database for administrative staff; utilizing Microsoft office tools (i.e. Excel and Word); maintaining conference room calendars and spaces; welcoming and guiding guests; and providing secretarial assistance to all offices at an administrative facility. Communicates effectively and efficiently and demonstrates superior interpersonal skills. Other duties as assigned.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
  • Performs desktop publishing. Creates and develops visual presentations for Administration.
  • Establishes, develops, maintains and updates filing system for the Administration. Retrieves information from files when needed. Establishes, develops, maintains and updates library of trade journals and magazines.
  • Organizes and prioritizes large volumes of information and calls.
  • Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information
  • Answers phones for Administration. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other system development assistants to cover phones.
  • Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and chiefs. Handles confidential and non-routine information and explains policies when necessary.
  • Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the Administration, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.
  • Answers phones and provides timely, accurate messaging
  • Monitors secured access
  • Accepts, receives and distributes deliveries
  • Maintains and orders supplies
  • Provides data entry support to administrative staff
  • Accurately updates a database of information for administrative staff
  • Maintains conference room calendars and spaces
  • Welcomes and guides guests to meetings
  • Provides secretarial assistance to all offices at an administrative facility
  • Demonstrates superior communication and interpersonal skills.
  • Other duties as assigned
  • Demonstrates superior communication and interpersonal skills

Computer Skills

To perform this job successfully, an individual should have knowledge of Athena Database software; Microsoft Spreadsheet software and Microsoft Word Processing software; including Excel.

Please review the full job description for more details about this exciting opportunity.

This position earns competitive compensation plus a full benefits package including 401(k) with match and 3 weeks of PTO We also offer opportunities for growth, as well as a great team atmosphere that empowers you to seek better ways to deliver service and take ownership of outcomes in providing quality service and support.

ABOUT MILLENNIUM PHYSICIAN GROUP

Formed in 2008, Millennium Physician Group has grown into one of the largest comprehensive primary care practices with providers located throughout Florida. With corporate headquarters in Fort Myers, Florida, Millennium Physician Group consists of primary care offices, Imaging Centers, Lab Services, Physical Therapy and Wellness Programs. We also have a number of administrative departments supporting our medical offices, such as Quality Assurance, ACO, Business Services, Coding ACO, IT, Human Resources and more.

If you are interested in joining an organization that puts an emphasis on team work and family, then Millennium Physician Group is the right choice.

Millennium's core values summarize how we treat others, patients, and fellow community members. Millennium CARES for every patient, every time.

Millennium Physician Group is proud to be an Equal Opportunity Employer and a Drug Free Workplace. Additionally, Millennium is proud to join the nearly 3,000 health system and physician groups who have gone completely Tobacco Free.

ARE YOU READY TO JOIN OUR TEAM? If you feel that you would be right for this position, please click the link to apply today. We look forward to meeting you

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