Administrative Assistant

4 weeks ago

Woburn, Massachusetts, United States GEI Consultants Full time


Your role at GEI.

Essential Responsibilities & Duties
  • Responsible for front office traffic area, phones, and packages.
  • Office administration: inventory, order supplies, maintenance, organization, scheduling, sort and distribute incoming and outgoing mail and packages, and carry out other office procedures.
  • Vendor management, purchasing, invoice processing, and generating reports.
  • Staff support: assist team of professionals with various administrative tasks.
  • Project support: review, edit, and format correspondence, technical documents, and COIs.
  • Conduct administrative functions for staff onboarding and offboarding.
  • Meeting coordination: reserve space, set up AV, order food, room setup, and cleanup etc.
  • Administrative tasks for Accounts Payable.
  • Computer savvy and able to troubleshoot technical issues.
  • All other tasks as assigned.
Minimum Qualifications
  • 3 to 5 years of related administrative experience.
  • Must be able to work independently as well as in groups.
  • Knowledge in Microsoft 365: Word, Excel, PowerPoint, and Adobe Acrobat/Revu.
  • Excellent grammar, writing, formatting, proofreading, and editing skills.
  • Outstanding verbal and written communication.
  • Knowledge of accounting business software and experience in using numeric keypad, a plus.
  • Associates/bachelor's degree in business administration, marketing, or similar.
  • Valid driver's license.
  • Massachusetts Notary License or ability to obtain is preferred.
Other Details
  • Full-time, occasional overtime.
  • Office Primary, 5-days per week in office.
We are GEI.

Some of the world's most pressing problems - from climate change to sustainable development, to critical infrastructure and the future of our energy supply - need our brightest and diverse minds working together to create safer, more resilient communities for tomorrow.

We are technical experts, collaborators, and entrepreneurs who draw from diverse backgrounds to solve our clients' most complex challenges.

With several offices across North America, we offer a range of engineering, science, and technical consulting services. Our range of expertise, project types, and culture make us the choice for top talent in the AEC industry. See all our office locations here .

Employee-owned. Employee-focused.

As an employee-owned company, our employees support our flat leadership structure, have a say in how our business operates and benefit from our financial success. We are committed to employee growth with career development opportunities, competitive total rewards, a well-being program, flexible work arrangements and more. Our company culture is driven by our 4 Cs - we are Client-Centered, Curious, Collaborative, and Community Minded - which support our focus on sustainability, safety, diversity, equity and inclusion. Get to know us better by visiting GEI's career site here .

GEI's Total Rewards Package Includes
  • Market-Competitive Compensation, including Eligibility for an Annual Performance Bonus
  • Comprehensive Benefits Program, including Medical, Dental, Vision, Life, Disability and More
  • Well-Being Program and Paid Parental Leave
  • Commuter Benefits
  • Hybrid Work Schedules and Cell Phone Stipends
  • GEI University (GEIU) with Continuing Education Assistance and Tuition Reimbursement
  • Connecting Conversation Program with a Focus on Professional Development and Opportunities for Advancement
  • Support and Financial Rewards for Publication Awards, Professional Dues, and Professional Licenses
  • Paid Holidays and Generous Paid Time Off Program
  • Rewards and Recognition
  • GEI-Funded Profit Sharing and 401(k)
  • Opportunity to be an Owner and Shareholder (Learn more here )
  • A Vibrant Culture that is Focused on Partnership, Sustainability, Giving Back to Our Communities and Diversity, Equity and Inclusion
  • And More...
PHYSICAL REQUIREMENTS

WORK ENVIRONMENT

Functional Demands:

X

Sedentary

Light

Medium

Other

Activity Level Throughout Workday (check one per row)

Physical Activity Requirements

Occasional

(0-35% of day)

Frequent

(33-66% of day)

Continuous

(67-100% of day)

Not Applicable

Sitting

X

Standing

X

Walking

X

Climbing

X

Lifting (floor to waist level) (in pounds)

(0-25 lbs)

Lifting (waist level and above) (in pounds)

(0-10 lbs)

Carrying objects

X

Push/pull

X

Twisting

X

Bending

X

Reaching forward

X

Reaching overhead

X

Squat/kneel/crawl

X

Wrist position deviation

X

Pinching/fine motor skills

X

Keyboard use/repetitive motion

X

Taste or smell

X

Talk or hear

X

Accurate 20/40

Very Accurate 20/20

Not Applicable

Near Vision

X

Far Vision

X

Yes

No

Not Applicable

Color Discrimination

X

Sensory Requirements

Minimal

Moderate

Accurate

Not Applicable

Depth perception

X

Hearing

X

GEI is an AA/equal opportunity employer, including disabled and veterans.

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