Administrative Assistant
11 hours ago
APM Steam is a leading provider of industrial maintenance and repair services based in the United States. We specialize in steam trap surveys, the repair and maintenance of steam traps, and overall steam system optimization. Our expert team delivers cost-effective solutions to maximize equipment performance and lifespan. Committed to quality and efficiency, we ensure reliable service that exceeds industry standards.
The Administrative Assistant for our Logistics team is responsible for facilitating the planning, execution, and completion of projects by meeting critical operational needs. This includes booking travel, ensuring site access, and managing fleet maintenance. This role is key in maintaining project momentum and involves working directly with customers while collaborating with internal teams.
Book travel accommodations for APMs field team and cancel/re-book as schedule changes necessitate.
Complete pre- and post-project paperwork, including site access forms, safety and security documents, and work tickets.
Generate and revise purchase orders (POs) for subcontractors.
Manage subcontractor documentation in Salesforce and request updates when necessary.
Assist with urgent parts delivery needs to technicians on site as needed.
Oversee APMs vehicle fleet, schedule service appointments, and track maintenance history.
Collaborate with various internal teams to ensure seamless project execution and resolve issues efficiently.
Work directly with customers, addressing their needs and maintaining positive relationships.
Qualifications:
Two years of customer service experience
Proficiency in Microsoft Office Suite
Ability to commute to Woburn, MA
Experience in Salesforce or another CRM
Experience in QuickBooks is a plus
-
Administrative Assistant
1 day ago
Woburn, Massachusetts, United States beBee Careers Part timeAdministrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team on a part-time basis. In this role, you will provide administrative support, greet visitors, and maintain a positive environment for our customers.Your key responsibilities will include:Providing exceptional customer service.Managing...
-
Administrative Assistant
2 days ago
Woburn, Massachusetts, United States beBee Careers Full timeAdministrative Assistant - Billing and LeasingWe are seeking a highly organized and detail-oriented Administrative Assistant to manage customer billing, banking processes, lease terminations, vehicle maintenance approvals, and registrations.This role requires strong communication skills, attention to detail, and the ability to handle multiple administrative...
-
Assistant Administrator
21 hours ago
Woburn, Massachusetts, United States beBee Careers Full timeAdministrative Support: We are seeking an experienced Administrative Assistant to provide high-level administrative support to our team. The successful candidate will have strong organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines. In this role, you will be responsible for managing daily schedules,...
-
Administrative Assistant
4 days ago
Woburn, Massachusetts, United States Arbour Counseling Services Full timeJob DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to join our Partial Hospitalization team in Woburn, MA.About the Role:This is a Full-Time role, Monday - Friday, 8am-4pm. As an Administrative Assistant, you will perform secretarial and administrative support services for our team.Essential Responsibilities:Prepare...
-
Administrative Assistant
13 hours ago
Woburn, Massachusetts, United States Superior Contracting Services Full timeJob Description Job Description Salary: $18-$22/hr Depending on ExperienceAdministrative Assistant (Bilingual Spanish Required; Portuguese a Plus)Location: Woburn, MAFull-Time | MondayFridayIndustry: Construction / Commercial ServicesSuperior Contracting Services is a full-service, open-shop specialty contractor providing General Labor, Demolition, and...
-
Administrative Assistant
2 days ago
Woburn, Massachusetts, United States beBee Careers Full timeAdministrative Assistant - HealthcareWe are seeking a highly organized and professional administrative assistant to join our team in providing exceptional support to our healthcare professionals.Perform secretarial duties, including answering phones, managing mail flow, data entry, and office inventory control.Assist with patient intakes, scheduling,...
-
Administrative Services Assistant
2 days ago
Woburn, Massachusetts, United States beBee Careers Full timeWe are seeking a reliable and detail-oriented Administrative Assistant to join our team on a full-time basis. As an Administrative Assistant, you will be responsible for performing various administrative tasks, including preparing client charts, distributing meeting agendas, scheduling appointments, and processing billing sheets.Your exceptional...
-
Administrative Assistant
1 day ago
Woburn, Massachusetts, United States Arbour Counseling Services Full timeJob DescriptionResponsibilitiesAdministrative Assistant – Partial Hospitalization ProgramArbour Counseling Services, a subsidiary of Universal Health Services, provides trusted quality and experience throughout our continuum of behavioral health and substance use treatment programs.Individualized care services are offered to individuals of all ages,...
-
Administrative Assistant
1 day ago
Woburn, Massachusetts, United States Marquis Health Services Full timeJoin our team as an Administrative Assistant -Healthcare Industry Experience Location: Woburn, MA (In-Office) About Us: Marquis Health Consulting is growing again We are seeking a positive, high-energy Executive Assistant with excellent organizational skills to support our New England Division. This is an incredible opportunity for someone looking to thrive...
-
Administrative Assistant
3 days ago
Woburn, Massachusetts, United States Arbour Counseling Services Full timeJob DescriptionAbout Arbour Counseling ServicesArbour Counseling Services, a subsidiary of Universal Health Services, provides trusted quality and experience throughout our continuum of behavioral health and substance use treatment programs. Individualized care services are offered to individuals of all ages, groups, families, and couples.We prioritize...