Administrative Assistant

2 weeks ago

Spokane, Washington, United States Wagstaff Inc Full time
Job Overview

Wagstaff Inc. is seeking an experienced Administrative Assistant to join their Sales team. As an Administrative Assistant, you will provide administrative support to the Sales team, ensuring the smooth execution of sales projects and contracts.

Key Responsibilities:

  • Provide administrative support to the Sales team, including data entry, document management, and filing.
  • Assist with sales order management, including entering sales order data into JDE and providing sales quote assistance.
  • Perform sales order freight/shipment management, working with Wagstaff shipping department, freight forwarders, and customers.
  • Assist with the creation and distribution of equipment component catalogs and document packages.
  • Maintain and order supplies for the Customer Service and Publications departments.
  • Provide file management assistance to Publications, including printing drawings, storing drawings in electronic files, and copying/scanning documentation to PDF files.
  • Maintain a filing system for proposals, sales orders, OEM literature, and technical documentation.

Requirements:

  • High School diploma or GED
  • Four (4) years of related work experience
  • Two (2) years of administrative office experience in contract or project management or an Associate of Arts degree in Business Administration or a related field
  • Ability to rapidly learn and disseminate to employees customer-specific documentation requirements, including use of customer-supplied electronic files and instructions
  • Intermediate to advanced demonstrated experience using Microsoft Office Products (Excel, Word, Project, SharePoint, etc.), Microsoft Outlook, Microsoft Teams, Adobe Acrobat
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
  • Ability to write reports, business correspondence, and procedure manuals
  • Ability to effectively present information and respond to questions from groups of managers, employees, clients, customers, and the general public

Working Environment:

While performing the duties of this job, work is performed primarily in a well-ventilated, climate-controlled, general office environment. Close computer work is regularly required. The work usually involves minimal physical exertion. The noise level in the general office environment is usually moderate.

This job may require occasional interaction with employees on the manufacturing shop floor. While on the shop floor, the employee may be exposed to fumes, airborne particles, toxic or caustic chemicals, risks of moving equipment and parts, and other risks associated with a manufacturing environment. Because of this environment and associated risks, coordination with shop floor managers/employees may be necessary before entering the shop floor, and use of job-appropriate personal protective equipment and clothing is required on the shop floor. The noise level on the shop floor is often loud.

Employment at Wagstaff Inc. is dependent on successfully passing a company-paid drug screening and background check upon hire.

Wagstaff Inc. is an Equal Opportunity/Affirmative Action employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristics protected by law.

  • Administrative Assistant

    3 days ago

    Spokane, Washington, United States DaVita Full time

    Administrative Assistant OpportunityDaVita is seeking a highly skilled and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a critical role in providing administrative support to our healthcare team, ensuring the timely and accurate completion of tasks, and providing exceptional patient care.Key...

  • Administrative Assistant

    2 weeks ago

    Spokane, Washington, United States Western States Fire Protection Full time

    Job Title: Inspections Administrative AssistantWestern States Fire Protection is seeking a highly organized and detail-oriented Inspections Administrative Assistant to join our team. As a key member of our Inspections department, you will be responsible for providing administrative support to our team of inspectors and project managers.Key...

  • Administrative Assistant

    1 month ago

    Spokane, Washington, United States Western States Fire Protection Full time

    Job SummaryThe Inspections Administrative Assistant plays a vital role in ensuring the smooth operation of the Inspections department. This position is responsible for providing administrative support to the Division Manager and other branch personnel, including key managers.Key ResponsibilitiesAssist with scheduling, invoicing, and collections on inspection...

  • Medical Administrative Assistant

    1 day ago

    Spokane, Washington, United States Eateam Full time

    As a key member of the Eateam, the Medical Administrative Assistant plays a vital role in ensuring the smooth operation of our healthcare services. Key responsibilities include:Answering and directing phone calls in a professional and courteous mannerScheduling patient appointments and managing the clinic's scheduleEntering patient demographic information...

  • Administrative Assistant

    2 weeks ago

    Spokane, Washington, United States Wagstaff Inc Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our Sales Organization. The successful candidate will provide administrative support to the Sales team, ensuring the smooth execution of contract project objectives.Key ResponsibilitiesProvide project management reports and transmittal documents in accordance with customer contract...

  • Medical Assistant

    1 day ago

    Spokane, Washington, United States Providence Health & Service Full time

    Job SummaryProvidence Health & Services is seeking a Medical Assistant to join our team. As a Medical Assistant, you will play a vital role in providing administrative and clinical support to our healthcare team.Key Responsibilities:Provide administrative support to healthcare team members, including maintaining patient records and preparing patients for...

  • Administrative Coordinator

    3 weeks ago

    Spokane, Washington, United States Washington State University Full time

    Job SummaryThe Graduate Administrative Specialist serves as the primary point of contact for the Nursing and Systems Science (NSS) Department and the Advanced Practice and Community Based Care (APCBC) Department in the College of Nursing (CoN). This role provides comprehensive operational and administrative support and graduate programs coordination for the...

  • Administrative Assistant

    1 month ago

    Spokane, Washington, United States CPM Development Full time

    Job OverviewWe are seeking a highly organized and customer-focused individual to join our team as a Receptionist at our Spokane office. As a key member of our front desk team, you will be responsible for providing exceptional customer service, managing multi-line phone systems, and supporting our team with administrative tasks.Key ResponsibilitiesReceive and...

  • Administrative Coordinator

    4 weeks ago

    Spokane, Washington, United States CHS Inc Full time

    Administrative Assistant OpportunityCHS Inc., a leading global agribusiness, is seeking an experienced Administrative Assistant to join our team at our headquarters in Spokane, WA. As a key member of our administrative team, you will provide exceptional support to our employees and management, ensuring seamless day-to-day operations.Key...

  • Administrative Coordinator

    2 days ago

    Spokane, Washington, United States Planet Professional Full time

    Job Title: Administrative AssistantJob Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Planet Professional.Key Responsibilities:Perform a variety of administrative tasks, including filing, data entry, and record-keeping.Ensure confidentiality and maintain the integrity of sensitive commercial and...

  • Administrative Coordinator

    4 weeks ago

    Spokane, Washington, United States Family First Full time

    Job SummaryFamily First is seeking an experienced Administrative Assistant to join our team in Tacoma, WA. As a key member of our office staff, you will provide exceptional administrative support to our clients, staff, and visitors. If you are a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply for...

  • Administrative Coordinator

    3 weeks ago

    Spokane, Washington, United States Wagstaff Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Wagstaff Inc. As an Administrative Coordinator, you will play a critical role in supporting our Sales Organization, Applications Engineering, Customer Service, and Publications departments.Key Responsibilities:Provide administrative support to...

  • Administrative Coordinator

    3 weeks ago

    Spokane, Washington, United States David Evans & Associates Inc Full time

    Job SummaryWe are seeking an experienced Office Administrator to support our offices in Spokane, WA and Coeur d'Alene, ID. This role will be responsible for a variety of administrative duties, including general office tasks, purchasing, and budget management.Key ResponsibilitiesPurchasing and managing office supplies, equipment, and furnitureProviding...

  • Administrative Support Specialist

    1 month ago

    Spokane, Washington, United States Spokane Airports Full time

    Administrative Assistant 2 OpportunityWe are seeking a highly skilled Administrative Assistant 2 to support our Front Office team at Spokane Airports. This role requires strong office support and excellent customer service experience.Key Responsibilities:Provide exceptional customer service to airport visitors and staffManage office operations, including...

  • Administrative Coordinator

    4 weeks ago

    Spokane, Washington, United States David Evans & Associates Inc Full time

    Job SummaryWe are seeking an experienced Office Administrator to support our offices in Spokane, WA and Coeur d'Alene, ID. This role will be responsible for a variety of administrative duties, including general office tasks, purchasing, and budget management.Key ResponsibilitiesPurchasing and managing office supplies, equipment, and furnitureProviding...

  • Administrative Assistant

    1 month ago

    Spokane, Washington, United States L.A. Fleet Care Inc. Full time

    About L.A. Fleet Care Inc.We are a family-owned and operated Fleet Management Company in the truck service and repair industry, rapidly expanding and growing in Sun Valley.Our CultureWe value our people and their development and growth.We have a fun, family/team-oriented work environment.We prioritize our employees', customers', and community's safety and...

  • Administrative Support Specialist

    2 days ago

    Spokane, Washington, United States Planet Professional Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Planet Professional. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team, including filing, data entry, and...

  • Administrative Support Specialist

    2 months ago

    Spokane, Washington, United States L.A. Fleet Care Inc. Full time

    About L.A. Fleet Care Inc. L.A. Fleet Care Inc. is a family-owned and operated truck service and repair company dedicated to providing high-quality services. We are committed to our employees, customers, and community's safety and well-being. Our team-oriented culture values growth and development, fostering a positive and supportive work environment. Job...

  • Marketing and Administrative Specialist

    3 weeks ago

    Spokane, Washington, United States Gonzaga University Full time

    Job Title: Marketing and Administrative SpecialistGonzaga University is seeking a highly skilled Marketing and Administrative Specialist to join our team. As a key member of our Institute for Informatics, you will be responsible for providing administrative support and marketing expertise to our team.Key Responsibilities:Assist the Director in managing the...

  • Salesforce Platform Administrator

    2 days ago

    Spokane, Washington, United States Northwest Farm Credit Services Full time

    Job Title: Salesforce AdministratorAgWest Farm Credit is a member-owned financial cooperative that provides financing and related services to farmers, ranchers, agribusinesses, commercial fishermen, timber producers, rural homeowners, and crop insurance customers in a seven-state territory in the Western United States.As a Salesforce Administrator, you will...