Executive Assistant

2 weeks ago


Memphis, United States Vaco Full time

We are seeking an organized and efficient Executive Assistant to join our team for a full-time direct hire position:

  • Office supplies: Responsible for ordering and managing office supplies and food deliveries
  • Event planning: Assisting with event coordination and meeting logistics
  • Workflow: Developing and optimizing general workflow processes
  • Liaison: Serving as a point of contact between office professionals
  • Front desk: Greeting visitors, managing the phone system, and handling mail and shipments
  • Calendar management: Scheduling meetings, appointments, and travel arrangements
  • Communication: Managing emails, phone calls, and digital inquiries
  • Document preparation: Creating, editing, and distributing documents, presentations, and reports
  • Database management: Maintaining contact databases, employee lists, and inventories
  • Email Management: Handling multiple email accounts (3-5) to ensure timely and proper responses


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