Administrative Assistant 2
3 weeks ago
MLGW is the nation's largest three-service municipal utility, serving over 440,000 customers representing diverse backgrounds. Since 1939, MLGW has met the utility needs of Memphis and Shelby County residents by delivering reliable and affordable electricity, natural gas, and water service. We provide a full range of customer-oriented services, including a major role in the economic development for our customers.
MLGW recognizes that our greatest assets are our employees and value diversity, equity, and inclusion. We are committed to providing opportunities for career growth, training, and development. MLGW offers competitive benefits including PTO, pension and 457B retirement plan. We are dedicated to corporate social responsibility through community volunteerism and giving.
MLGW is an equal opportunity employer and does not discriminate because of race, color, religion, sex, sexual orientation, gender identity, age, national origin, genetic information, disability, protected veteran status, or any other status protected by law. No information obtained in this application is intended to be used for such discrimination.
The essential job responsibilities of the Administrative Assistant II will report to the Vice President. Provide confidential intermediate-level executive administrative/secretarial assistance to the Vice President of Human Resources, Vice President and CTO, Vice President of Human Resources, Vice President and CTO, Vice President and CTO, Vice President of Customer Care, Vice President of Engineering and Operations, and Vice President of Construction and Maintenance; handle internal/ external complaints, requests and inquiries; refer questions to other departments when needed; and prepare office reports. Act as liaison for the Executive with other departments and external contacts generally of an important or sensitive nature. Handle internal/ external employee/customer complaints, requests, and inquiries; answer inquiries and questions and/ or refer to appropriate departments; project positive image of the Executives' offices to the public and customers. Prepare/ verify various forms, reports, minutes, contractors, resolutions, etc.; assist in preparation of area budget; compile/maintain and monitor highly confidential files, information and working papers such as matters currently under consideration by the President & CEO and/or Executive staff; notify various departments of information, directives, and instructions from the President & CEO and /or Executive. Perform general office activities which entail receiving/ screening visitors; relieving Executive of any general routine duties and advising of office/ procedural problems and other matters that need attention. Stay abreast of current status of plans, directives, and activities; and assist at special Division functions. Operate Division vehicle and office equipment. Perform other duties as directed.
Qualification Requirements:
To perform the Administrative Assistant 2 role, you must:
-High School diploma or General Education Development (G.E.D.) plus 2 years of college or business school with a major in Office Administration or related area and a minimum of four (4) years of experience as a secretary. -Must have a minimum of 8 years' experience as a secretary. -Must have successfully completed appropriate Clerical/ Secretarial and Training Programs for promotional progression. -Must have valid driver's license from state of residence.
Physical Working Conditions:
Requires sedentary work involving standing or walking for brief periods, exerting up to 10 pounds of force on a regular basis; and some dexterity in operating office equipment. The position requires normal visual acuity and field of vision, hearing and speaking abilities. Subject to occasional kneeling, bending, stooping, crouching, reaching, light lifting and standing for long periods of time while filing and obtaining office supplies; and occasional eye fatigue and sitting for long periods of time while working on computer.
-
Administrative Assistant
3 weeks ago
Memphis, United States Siddons Martin Emergency Group, LLC Full timeJob DetailsJob Location MEMPHIS - Memphis, TN DescriptionSummary The Administrative Assistant position involves providing administrative support to ensure efficient operation of the office by supporting managers and employees through a variety of tasks related to organization and communication. Theadministrative job scope includescommunicating via phone and...
-
administrative assistant
2 weeks ago
West Memphis, United States Randstad Full timeadministrative assistant. west memphis , arkansas posted 2 days ago job details summary $17 - $18 per hour temporary category office and administrative support occupations reference1050868-2 job details This randstad at work job gives you the power to choose the job you want and complete hiring documents right from your smartphone so you can...
-
Assistant Administrative
3 weeks ago
Memphis, United States Baptist Memorial Full timeSummary Provides a broad range of administrative and support functions of a highly responsible manner. Prepares special reports and/or projects, correspondence, presentations and other forms of confidential information. Works relatively independently and may oversee the work of others. Communicates with a diverse population which may include but is not...
-
administrative assistant
2 weeks ago
West Memphis, United States Randstad Full timeadministrative assistant. west memphis , arkansas posted 1 day ago job details summary $17 - $18 per hour temporary category office and administrative support occupations reference1050868-2 job details This randstad at work job gives you the power to choose the job you want and complete hiring documents right from your smartphone so you can...
-
administrative assistant
6 days ago
West Memphis, United States Randstad Full timeadministrative assistant. west memphis , arkansas posted november 8, 2024 job details summary $17 - $18 per hour temporary category office and administrative support occupations reference1050868-2 job details This randstad at work job gives you the power to choose the job you want and complete hiring documents right from your smartphone so...
-
Courtroom Administrative Assistant
4 weeks ago
Memphis, Tennessee, United States Shelby County Full timeJob SummaryWe are seeking a highly organized and detail-oriented Courtroom Administrative Assistant to join our team at Shelby County. As a key member of our court staff, you will be responsible for performing complex administrative tasks for assigned courtrooms and departments.Key ResponsibilitiesPrepare and maintain daily dockets or calendars of cases to...
-
Administrative Assistant II
4 months ago
Memphis, United States Stifel Full timeSummary: The Administrative Assistant II performs a variety of administrative functions in support of the department and the department Manager. This position works to facilitate the smooth operation of the day-to-day department activities. The Administrative Assistant II performs all the functions of an Administrative Assistant I but to a higher level...
-
Administrative Assistant
3 weeks ago
Memphis, United States Vaco Full timeWe are looking for a skilled Administrative Assistant to join our clients time for a full time direct hire opportunity:Office supplies: Ordering and overseeing office supplies and food deliveries Event planning: Helping plan events and coordinating logistics for meetings Workflow: Creating a general workflow and streamlining processes Liaison: Acting as a...
-
Administrative Assistant
3 weeks ago
memphis, United States Vaco Full timeWe are looking for a skilled Administrative Assistant to join our clients time for a full time direct hire opportunity:Office supplies: Ordering and overseeing office supplies and food deliveries Event planning: Helping plan events and coordinating logistics for meetings Workflow: Creating a general workflow and streamlining processes Liaison: Acting as a...
-
Administrative Assistant
2 weeks ago
Memphis, United States Vaco Full timeWe are looking for a skilled Administrative Assistant to join our clients time for a full time direct hire opportunity:Office supplies: Ordering and overseeing office supplies and food deliveries Event planning: Helping plan events and coordinating logistics for meetings Workflow: Creating a general workflow and streamlining processes Liaison: Acting as a...
-
Administrative Assistant
2 weeks ago
Memphis, United States Weiser Security Full timeReports to: Branch Manager Job Summary: This position involves initiating and coordinating clerical, secretarial, and administrative functions essential in implementing of company policies and procedures. This position assists management in all departments to ensure an efficient office. Job Duties: Conduct yourself in a professional manner at all times....
-
Administrative Coordinator
4 weeks ago
Memphis, Tennessee, United States Trisian-Global Consulting LLC Full timeAdministrative CoordinatorTrisianGlobal Consulting LLC is seeking a highly motivated and organized individual with a positive attitude to fill the role of Administrative Coordinator. This is a full-time temporary position with the possibility of converting to permanent.Key Responsibilities:Maintain order, organize, and distribute office supply...
-
Administrative Assistant
2 weeks ago
West Memphis, United States Staffmark Group Full timeReady to add some flair to your day? Staffmark has partnered with a dynamic packaging company in search of an Administrative Assistant in Memphis, TN. Our client values teamwork, innovation, and a commitment to excellence. We want to hear from you if you are organized, detail-oriented, and ready to make an impact!Pay: $16.00/hr1st Shift: 8:00 AM - 5:00 PM |...
-
Administrative Services Assistant
2 weeks ago
Memphis, United States Ask IT Consulting Full timeOPS ENROLL SPEC for E.B. Job Title: OPS ENROLL SPECIALIST/Administrative Services Assistant **This is a onsite position - only candidates in middle Tennessee and able to commute to Nashville, TN regularly will be considered.** The standard work week is 37.5 hrs./wk. Enrollment functions: Reviews enrollment details and effective dates to ensure accuracy prior...
-
Administrative Support Specialist
4 weeks ago
Memphis, Tennessee, United States City of Memphis Tennessee Full timeJob Summary:As an Office Assistant with the City of Memphis Tennessee, you will work under the general supervision of a manager to perform semi-routine secretarial duties. Your responsibilities will include independently proofreading, editing, and preparing written correspondence. You will also assist with various administrative tasks, ensuring the smooth...
-
Document Control Administrator
3 months ago
Memphis, United States International Flavors and Fragrances Full timeJob Summary IFF has an exciting and challenging opportunity for an Document Control Administrator (DCA) supporting the overall needs of the manufacturing facilities in Memphis, Tennessee. As part of the Nutrition & Biosciences business, these growing facilities produce industry-leading soy protein products for food markets and are key assets to business...
-
Administrative Services Assistant
2 weeks ago
Memphis, United States GSK Solutions Full timeJob Title: Administrative Services Assistant (Onsite) Location: Nashville, TN Duration: 6+ Months Job Type: Corp-Corp / 1099 / Contract W2 Rate: 20/hr. on C2C Client: State of Tennessee Note: Candidate MUST be Local Job Description: • under general supervision, is responsible for professional staff work of routine through average difficulty in relieving...
-
Assistant Facility Administrator
1 month ago
Memphis, Tennessee, United States Youth Opportunity Investments, LLC Full timeJob SummaryWe are seeking a highly skilled and compassionate Assistant Facility Administrator to join our team at Youth Opportunity Investments, LLC. The ideal candidate will have a strong background in program management, youth care, and supervision.Key Responsibilities:Assist the Facility Administrator in directing program/facility service delivery to...
-
Administrative Coordinator
1 month ago
Memphis, Tennessee, United States The Regional Medical Center of Memphis Full timeJob SummaryWe are seeking an experienced Administrative Coordinator to join our team at The Regional Medical Center of Memphis. As an Administrative Coordinator, you will play a vital role in supporting our Case Management and Social Work staff by providing administrative support, maintaining accurate records, and ensuring the smooth operation of our office...
-
West Memphis, United States Baptist Memorial Full timeSummary Provides a broad range of administrative and support functions of a highly responsible manner. Prepares special reports and/or projects, correspondence, presentations and other forms of confidential information. Works relatively independently and may oversee the work of others. Communicates with a diverse population which may include but is not...