Office Manager

2 weeks ago


Chicago, United States SpotOn: Corporate Full time

At SpotOn, we're helping restaurants and small businesses compete and win with flexible payment and software technology-backed by real people who really care. From seamless point-of-sale systems to integrated restaurant management solutions, every SpotOn tool is designed to help local businesses increase profits and create better experiences for their customers and employees.

Recently, SpotOn was:

  • Named one of Fast Company's Most Innovative Companies of 2024
  • Awarded Great Places to Work and Built In's Best Workplaces for the third year in a row
  • Selected as the Best Overall Restaurant POS by NerdWallet
  • Rated the top-rated point-of-sale (POS) for restaurants, bars, retail, and small businesses by Capterra users
We're committed to caring hard and moving fast so that we can continue to grow and make a positive impact together.

That's where you come in.

We are looking for a dynamic office manager to manage the day-to-day operations of our growing office. This person should be able to thrive in a fast-paced environment with exceptional multi-tasking skills to continue to make the office a wonderful place to work. This role will also assist the Manager of Talent Programs with ad hoc projects and tasks.

What you'll do:
  • Ensure all office operations run smoothly
  • Manage office inventory and stock as needed
  • Help with any needed workplace modifications and safety measures to ensure everyone's safety
  • Clean out and reorganize office as needed
  • Assist Manager of Talent Programs with coordination of employee engagement events, corporate training and development programs, and company swag orders
  • Maintain and continually update shared resource libraries and corporate intranet pages
  • Assist Team Leads in projects as needed (packing and mailing devices, labeling, etc.).
  • Serve as the point of contact for guests and vendors (coffee, water, etc.)
  • Organize regular office events to offer opportunities for community-building and engagement
  • Coordinate catering orders for all meetings and events, including weekly office lunches, team events, meetings, and happy hours
  • Assist with new employee onboarding:
    • Help facilitate New Employee Onboarding
    • Ensure new hires have proper workstations, access cards, etc.
    • Provide office tour first day (as needed)
    • Bring new ideas to the table on how we can continue to make onboarding a success
What we look for:
  • Must be willing to commute to the Chicago office 5x/week (located in the West Loop)
  • Experience working in a high-growth and fast-paced environment
  • Experience with creating and managing spreadsheets and presentations
  • A positive, can-do attitude
  • Attention to detail and commitment to follow-through
  • Excellent communication skills
  • Passion and skill for community-building
  • Proactiveness with ideating and bringing creative new ideas to the table
  • Ability to navigate spontaneous change and new scenarios
  • Willingness to approach challenges with grace, thoughtfulness, and authority
  • A sense of humor
Benefits:

At SpotOn, we put people above everything else. We're known for our innovative software and technology solutions, but we stand out because of the hard-working humans behind the tech. We can't take care of our clients without taking care of our employees first, and that's why we invest in you with a competitive benefits package which includes:
  • Medical, Dental and Vision Insurance
  • 401k with company match
  • RSUs
  • Paid vacation, 10 company holidays, sick time, and volunteer time off
  • Employee Resource Groups to build community and inclusion at work
  • Monthly cell phone and internet stipend
  • Tuition reimbursement for up to $2,000 per calendar year to assist with your professional development


SpotOn is an equal employment opportunity employer. Qualified candidates are considered for employment without regard to race, religion, gender, gender identity, sexual orientation, national origin, age, military or veteran status, disability, or any other characteristic protected by applicable law.

SpotOn is an e-verify company.
  • Office Manager

    3 weeks ago


    Chicago, United States GEICO Local Office - Chicago Full time

    Our GEICO LOCAL OFFICE in Chicago is looking for a high-performing Bilingual Office Manager. You will play a key role in developing our growing local business. You will be responsible for supporting and maximizing our Team potential, achieving targets while delivering an extraordinary guest experience. The Bilingual Office Manager will directly supervise...


  • Chicago, United States Lincoln Square Dental Office Full time

    **Fee-For-Service; Dental Office Manager** **ONSITE | MOLAR CITY, CHICAGO, IL** **Role**: Molar City is experiencing rapid growth and is in search of a proactive Office Manager to lead our front office operations and drive our dental practice to new heights. This pivotal role is centered around enhancing operational efficiency, maximizing patient...


  • Chicago, United States Loop Dental Office Full time

    We are a privately owned office serving the Chicagoland area for over 25 years and we are seeking a talented Dental Office Manager or Receptionist. Attitude is everything: looking for someone with initiative, confidence, and the ability to communicate with staff and patients. We offer a great work schedule (no weekends), benefits, and competitive pay. This...

  • Dealer Sales Manager

    2 months ago


    Chicago, United States Office Furniture Center Full time

    Job DescriptionJob DescriptionOffice Furniture Center is the Midwest’s largest source for premium pre-owned & refurbished office furniture. Our sustainable business focuses on diverting office furniture from the landfill by giving likeminded individuals an opportunity to purchase repurposed furniture assets. For the past 20 years, we have performed...


  • Chicago, United States Office Operations Supervisor Full time

    As an Office Operations Supervisor, you will supervise the day-to-day operations of a specified 3 people site within a law firm, ensuring the weekly/monthly goals are met, also is in charge of employee retention & development, succession planning, conducts performance management and present reports to upper management about the workflow, performance,...


  • Chicago, United States Office Furniture Center Full time

    Job DescriptionJob DescriptionBusiness Development Leader (Commercial Office Interiors) - Position Summary  This Business Development Leader position plays a key role in identifying, quantifying and qualifying new business opportunities for Office Furniture Center (OFC) premium pre-owned, remanufactured and value-price new office furniture and MAC...

  • Security Guard

    2 weeks ago


    Chicago, United States Aware Manager Full time

    Security Guard We are looking for a professional security guard to protect our premises, assets and personnel. You will maintain a high visibility presence and prevent all illegal or inappropriate actions. The goal is to detect, deter, observe and report. **Responsibilities**: - Protect company’s property and staff by maintaining a safe and secure...


  • Chicago, United States Office Furniture Center LLC Full time

    Job Description Job Description Business Development Leader (Commercial Office Interiors) - Position Summary This Business Development Leader position plays a key role in identifying, quantifying and qualifying new business opportunities for Office Furniture Center (OFC) premium pre-owned, remanufactured and value-price new office furniture and MAC...


  • Chicago, United States Office Furniture Center LLC Full time

    Job Description Job Description Business Development Leader (Commercial Office Interiors) - Position Summary This Business Development Leader position plays a key role in identifying, quantifying and qualifying new business opportunities for Office Furniture Center (OFC) premium pre-owned, remanufactured and value-price new office furniture and MAC...

  • Office Manager

    1 week ago


    Chicago, United States Clark Hill Full time

    **Summary of Position**: The Office Manager is primarily responsible for the day-to-day operations of the office(s), including management of staff, ensuring administrative coverage is maintained relative to the needs of the office, facilities management, financial planning and controls. Wherever possible, additional firm responsibilities will be assigned...

  • Office Manager

    3 weeks ago


    Chicago, United States Career Group Full time

    Our client, a leader in private equity is looking for an office manager to join their downtown Chicago office. This is a temp to perm position and will be onsite Monday-Friday. In this role you will be helping with the daily running of the office such as answering phones, set up conference rooms, and oversee inventory of office supplies. An ideal candidate...

  • Office Manager

    1 month ago


    Chicago, United States Career Group Full time

    Our client, a leader in private equity is looking for an office manager to join their downtown Chicago office. This is a temp to perm position and will be onsite Monday-Friday. In this role you will be helping with the daily running of the office such as answering phones, set up conference rooms, and oversee inventory of office supplies. An ideal candidate...

  • Office Manager

    2 weeks ago


    Chicago, United States Sylvester Broome Empowerment Village Full time

    **Community Engagement Coordinator Job Description** Sylvester Broome Empowerment Village (SBEV) is a dynamic and community-focused nonprofit organization dedicated to promoting health and wellness in our local community. Our mission is to cultivate leadership capacity through free year-round programming for youth ages 5-17 in the Flint, MI and Chicago...

  • Office Manager

    2 weeks ago


    Chicago, United States Beacon Hill Full time

    Our client is a financial services firm who is seeking an Office Manager to run their HQ office here in Chicago. This is an exciting role to be a part of an expanding office and be a part of a global office services team. You will be responsible for the day to day operations of the office, being a liaison to the building management and managing front desk...

  • Office Manager

    2 days ago


    Chicago, United States Cube Group, Inc. Full time

    About Cube Group, Inc.:Cube is a pioneering start-up that's reshaping the digital asset trading landscape. By merging the best features of both centralized and decentralized platforms, we're crafting a user-centric marketplace that champions transparency, security, and speed. As we address the challenges of traditional exchanges and DeFi, our vision is to be...

  • Office Manager

    1 month ago


    Chicago, United States WNDR Museum Full time

    Job DescriptionJob DescriptionWNDR Museum is an immersive experience located in the vibrant West Loop of Chicago. Our mission is to ignite curiosity, creativity, and wonder within everyone who walks through our doors. We foster a culture of innovation, inclusivity, and endless possibilities, providing a dynamic and interactive environment for exploration.Job...

  • Office Manager

    1 month ago


    Chicago, United States wndr museum Full time

    WNDR Museum is an immersive experience located in the vibrant West Loop of Chicago. Our mission is to ignite curiosity, creativity, and wonder within everyone who walks through our doors. We foster a culture of innovation, inclusivity, and endless possibilities, providing a dynamic and interactive environment for exploration. Job Overview: We are looking for...

  • Office Manager

    4 weeks ago


    Chicago, United States The LaSalle Group Full time

    LaSalle Network has partnered with a leading environmental consulting company specializing in energy and water efficiency as they search for an Office Manager. As a certified Woman-Owned Business Enterprise (WBE), they are dedicated to helping and empowering individuals and organizations to make smart resource choices. With deep roots in energy efficiency...

  • Office Manager

    4 weeks ago


    Chicago, United States The LaSalle Group Full time

    LaSalle Network has partnered with a leading environmental consulting company specializing in energy and water efficiency as they search for an Office Manager. As a certified Woman-Owned Business Enterprise (WBE), they are dedicated to helping and empowering individuals and organizations to make smart resource choices. With deep roots in energy efficiency...

  • Office Manager

    2 days ago


    Chicago, United States Innova Market Insights Full time

    **About the job** **About Innova Market Insights** Innova Market Insights is the global leader in market intelligence, igniting the exciting and fast-paced world of CPG food and beverage. Our journey to expand further into the US market is well underway, and we are eager to bolster our dynamic team with exceptional talent. **Your...