Executive Assistant/Office Manager

1 week ago

New York, United States Beacon Hill Inc Full time

Financial Data Management firm located in Soho, Manhattan is seeking to hire a Temporary-to-Permanent Executive Assistant to join the New York based team This position will require 4 days on-site with Fridays remote, from 9am-5:30pm with availability after hours as needed on nights of social events. This is an excellent opportunity to join a well-established firm with a global presence and significant growth potential.

Responsibilities:

  • Assisting and providing a high level support to the Executive team; diary management, agenda planning, travel, expenses and hosting guests
  • Facilitating and supporting meetings/events, taking minutes and following up on actions
  • Managing Executive Committee internal communication agenda, creating events, assisting with the organization of offsites and maximizing reach across the team
  • Liaising and organizing meetings with clients, prospects and stakeholders
  • Secretarial and administrative support to the Executive team and London office, including scheduling and attending events where required
  • Booking flights, accommodation, visa's and planning travel itineraries for the Executive team and Rimes staff
  • Booking meeting rooms both internally/externally, and any other facilities required
  • Collaborating with the People team on ad hoc internal projects

Qualifications:

  • 5+ years' experience as an EA, preferably out of FinTech industry
  • Somebody with an outgoing, friendly personality who can demonstrate an ability to work within a team environment
  • Proven track record of delivering exceptional service as an EA to C-suite level or a Senior leader
  • Proven track record of excellent secretarial and administrative organizational skills
  • A good working knowledge of Microsoft Word, Excel and PowerPoint
  • Have exceptional interpersonal and communication skills (written & verbal)
  • Be able to multi-task, prioritize and meet deadlines in a busy team environment
  • Be able to work independently on your own initiative with accuracy and attention to detail
  • Be an excellent team player
  • Be flexible, enthusiastic and have a proactive "can do" attitude
  • Be able to manage confidential information and work under discretion

Compensation/Benefits:

  • 80-100K base + Paid OT + Discretionary Bonus
  • Great benefits

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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