Executive Administrative Assis, Full Time, Days
4 weeks ago
At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better healthcare, no matter where you work within the Northwestern Medicine system. At Northwestern Medicine, we pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, we take care of our employees. Ready to join our quest for better?
Job Description
The Executive Administrative Assistant reflects the mission, vision, and values of NM, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.
Responsibilities:
- Independently performs high level technical and administrative work supporting executive level personnel and the division or unit he/she is responsible for.
- Serves as a project manager for a variety of special projects; conducts special studies and analyses and makes recommendations to resolve organizational, procedural and system problems.
- Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory, and office layout.
- Implements changes independently for areas of responsibility. For issues outside responsibility, makes recommendations and, following managerial review, implements changes.
- Uses NM software applications to research and prepare documents and presentations.
- Collects, analyzes, and manage data.
- Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting.
- Screens incoming email, mail and telephone calls to assign priority, route as needed, identify additional resources needed to address and/or respond to the communication.
- Independently plans and executes events, activities, and meetings.
- Assists with creation, preparation, and distribution of materials that may be presented to all levels of organizational staff.
- Reads, researches, and routes correspondence while maintaining security and confidentiality of highly sensitive information.
- Communicates directly, and on behalf of the Executive, on all matters related to the Executives initiatives and areas of responsibility.
- Develops and maintains relationships with all internal and external customers.
- Serves as a gatekeeper to the Executive to help manage and protect his/her time.
- Records meeting discussions by attending meetings and recording key discussions and conclusions.
- Performs other duties as assigned.
Qualifications
Required:
- Associate's degree or equivalent relevant work experience.
- 3-5 years experience in a business office with a strong emphasis on database management and customer service.
- Knowledge of Microsoft Office, PowerPoint and Excel.
- Ability to organize and think independently.
- Excellent interpersonal skill.
- B.A. degree or business equivalent and 5 years business experience.
Additional Information
Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.
-
Executive Administrative Assis Full Time Days
4 weeks ago
Chicago, United States Northwestern Memorial Healthcare Full timeJob Description The Executive Administrative Assistant reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards. _ Responsibilities:_ Independently performs high level...
-
HRDI-Executive Administrator
1 month ago
Chicago, United States FriendHealth Full timeHRDI is seeking an Executive Administrator to join their team. The Executive Administrator is responsible for managing the C-Level Executives’ schedule and coordinating their direct reports time off requests. The Executive Administrator identifies and deescalates potential issues and ensures compliance with HRDI policies and procedures. This role is...
-
Executive Administrative Assistant
1 week ago
Chicago, United States Lenovo Full timeGeneral InformationReq #WD00069990Career area:AdministrativeCountry/Region:United States of AmericaState:IllinoisCity:ChicagoDate:Monday, December 16, 2024Working time:Full-timeAdditional Locations: * United States of America - Illinois - ChicagoWhy Work at LenovoWe are Lenovo. We do what we say. We own what we do. We WOW our customers. Lenovo is a US$57...
-
Executive Administrative Assistant
4 weeks ago
Chicago, United States Mack & Associates, Ltd. Full timeA mission-driven non-profit in Chicago is looking for a dedicated and dynamic Executive Administrative Assistant to join their team in support of a two C-level Executives and General Counsel. This is a fantastic chance to contribute to meaningful work in the non-profit space. In this position, the Executive Administrative Assistant will play a key role in...
-
Executive Administrative Assistant
19 hours ago
Chicago, United States Mack & Associates, Ltd. Full timeA mission-driven non-profit in Chicago is looking for a dedicated and dynamic Executive Administrative Assistant to join their team in support of a two C-level Executives and General Counsel. This is a fantastic chance to contribute to meaningful work in the non-profit space. In this position, the Executive Administrative Assistant will play a key role in...
-
Administrative Assistant to Executive Staff
1 month ago
Chicago, United States COMANDIS® Group Companies Full timeWe are looking for an energetic, experienced and self motivated individual to join our company as an Administrative Assistant Executive Staff. This individual will need to have at least 3 years experience working in a fast paced office related environment, that has handled various administrative tasks including paperwork, answering calls, scheduling...
-
Nursing Home Administrator Leader
4 days ago
Chicago, Illinois, United States ALIGN Executive Search Full timeNursing Home Administrator LeaderThis exciting opportunity is for a highly motivated and experienced Nursing Home Administrator Leader to join our team at ALIGN Executive Search. As a key member of our leadership team, you will be responsible for driving the clinical and financial success of a skilled nursing facility.Your Key Responsibilities Will...
-
Chicago, United States Northwestern Memorial Healthcare Full timeCompany Description At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better healthcare, no matter where you work within the...
-
Executive Administrative Assistant
3 weeks ago
Chicago, United States Vaco Full timeThe Executive Administrative Assistant role provides support to the President/Founder and members of the executive team as assigned by the Vice President, Operations. Essential Job Functions:To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the...
-
Executive Administrative Coordinator
4 weeks ago
Chicago, Illinois, United States Rush University Full timeJob Title: Executive Administrative CoordinatorAbout Rush University:Rush University is a leading academic and research institution in the heart of Chicago. Our mission is to improve health care through education, research, and patient care.Salary: $58,000 - $65,000 per year.Job Description:The Executive Administrative Coordinator provides advanced support...
-
Executive Administrative Assistant
2 weeks ago
Chicago, United States Clark-Resources Search & Staffing, LLC. Full timeThe ideal candidate will be responsible for many different tasks related to the operations of the business. They will field communications and maintain calendars. Additionally, this individual will organize reports and documents to ensure ease of access. ResponsibilitiesAct as a point of contact between executives, employees, clients, and external...
-
Executive Administrative Coordinator
3 weeks ago
Chicago, Illinois, United States Loyola University of Chicago Inc Full timeAbout the RoleWe are seeking an exceptional Executive Administrative Coordinator to join our team at Loyola University of Chicago Inc. The successful candidate will be responsible for providing administrative support to undergraduate Biology majors and graduate students in the Biology MS program.As a key member of our department, you will work closely with...
-
Executive Administrative Assistant
2 months ago
Chicago, United States OFI Full timeDescription We are a global leader in food & beverage ingredients. Pioneers at heart, we operate at the forefront of consumer trends to provide food & beverage manufacturers with products and ingredients that will delight their consumers. Making a positive impact on people and planet is all part of the delight. With a deep-rooted presence in the...
-
Executive Administrative Assistant
4 weeks ago
Chicago, United States OFI Full timeDescription We are a global leader in food & beverage ingredients. Pioneers at heart, we operate at the forefront of consumer trends to provide food & beverage manufacturers with products and ingredients that will delight their consumers. Making a positive impact on people and planet is all part of the delight. With a deep-rooted presence in the countries...
-
Executive Assistant
5 days ago
Chicago, Illinois, United States Clerk of the Circuit Court of Cook County Full timeCareer OpportunityThe Illinois Courts Commission invites applications for the position of Executive Assistant - Judicial Commission. This full-time salaried role offers a competitive salary range of $75,000 – $95,000 annually and comprehensive benefits. Reporting directly to the Executive Director and General Counsel, the successful candidate will provide...
-
Executive Administrative Assistant
1 week ago
Chicago, United States LHH Recruitment Solutions Full timeJob DescriptionJob DescriptionLHH Recruitment Solutions is seeking a highly organized and detail-oriented Administrative Assistant to join our client’s team in Chicago, Illinois. The ideal candidate will provide comprehensive administrative support to ensure the smooth operation of the office. Key Responsibilities:Manage and organize schedules and...
-
Executive Assistant
1 week ago
Chicago, United States Robert Half Full timeJob DescriptionJob DescriptionOn behalf of our client for an Executive Assistant to the CEO of in Healthcare Industry in the bustling city of Chicago, Illinois. This role involves closely collaborating with CEO to manage daily priorities, calendar management, and draft correspondences. The Executive Assistant is also responsible for maintaining contact...
-
Executive Administrative Support Specialist
4 weeks ago
Chicago, Illinois, United States Angel Of God Resource Center Full timeJob DescriptionWe are seeking an organized and efficient Executive Administrative Support Specialist to join our team at Angel of God Resource Center, Inc. This role will oversee office operations, manage supplies, maintain a clean and organized environment, and serve as a point of contact for external inquiries and visitors.Key Responsibilities:Oversee...
-
Executive Administrative Coordinator
7 days ago
Chicago, Illinois, United States Constellation Energy Full timeWe are driven by a passion for accelerating the transition to a carbon-free future at Constellation Energy, the nation's largest producer of clean, carbon-free energy. Our company culture is fueled by purpose and powered by dedicated professionals like you.As an Executive Administrative Coordinator - Sustainability Partner, you will play a vital role in...
-
RN - Full Time Days
4 weeks ago
Chicago, United States Fairfield Memorial Hospital Full timeRN - Emergency Department - Full Time Days Full-time Day Shift: 7 a.m. - 7 p.m. Fairfield Memorial Hospital's mission is to positively influence the health of those we serve. Our team is committed to providing the best possible patient experience. Nature of Work: Provides professional nursing care within the Emergency Department and Urgent Care Clinic;...