Volunteer and Operations Coordinator

7 days ago


Alexandria, United States American Society of Clinical Oncology Full time

Responsibilities Support the Vice President of Member Services and senior department staff, including calendar and travel management, expense reimbursement, and meeting preparation.?Assist in coordinating and planning of department and?interdepartmental?functions and events.? ```{=html} ``` - Coordinate meeting management support to Member Services department including scheduling, onsite logistics, preparing agendas, background materials, and PowerPoint presentations, AV coordination, and expenses/reimbursements.? ```{=html} ``` - Deliver general administrative support across divisions for Annual Meeting activities. Attend Annual Meeting, and potential for other events for in-person recruiting and retention efforts. ```{=html} ``` - Maintain Teams, SharePoint department sites and maintain member services information on ASCO wide sites. ```{=html} ``` - Coordinate and prioritize budget input and monthly reports, contract processing for new and?existing?vendors and consultants through the internal contracts database system, and processing invoices and expense reports including reconciliation.? ```{=html} ``` - Support volunteer management services, which coordinates over 200 volunteer group, including though not limited to administration of volunteer email, reporting, and volunteer database updates on volunteer participation and group charters. ```{=html} ``` - Support members with volunteer applications, follow-up communications, invitations, and volunteer acceptance process. ```{=html} ``` - Maintain data reports including adding, validating and reporting on group rosters, roster cleanup, volunteer application and demographic reports, and other reporting needs for volunteers. ```{=html} ``` - Provide administrative support for the Membership Advisory Committee ```{=html} ``` - Provide select programmatic support across the department as needed to include supporting Membership and Customer Service teams.


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