Staffing Operations Coordinator for Clinical Oncology Department

7 days ago

Alexandria, Virginia, United States American Society of Clinical Oncology Full time

Job Overview

The American Society of Clinical Oncology seeks a skilled Volunteer and Operations Coordinator to support the Member Services department in various administrative tasks. This role is an excellent opportunity for individuals who are passionate about providing exceptional support to teams and contributing to the growth and success of the organization.

About the Role

We are looking for a highly organized and detail-oriented individual to join our team as a Volunteer and Operations Coordinator. The successful candidate will be responsible for coordinating meetings, events, and logistics for the Member Services department, as well as providing administrative support across divisions for Annual Meeting activities.

Main Responsibilities

  • Coordinate meeting management support to the Member Services department, including scheduling, onsite logistics, preparing agendas, background materials, and PowerPoint presentations.
  • Deliver general administrative support across divisions for Annual Meeting activities, attending the event and potential other events for in-person recruiting and retention efforts.
  • Maintain Teams, SharePoint department sites, and member services information on ASCO-wide sites.
  • Coordinate and prioritize budget input and monthly reports, contract processing for new and existing vendors and consultants through the internal contracts database system, and processing invoices and expense reports including reconciliation.
  • Support volunteer management services, which coordinates over 200 volunteer groups, including administration of volunteer email, reporting, and volunteer database updates on volunteer participation and group charters.
  • Support members with volunteer applications, follow-up communications, invitations, and volunteer acceptance process.
  • Maintain data reports, including adding, validating, and reporting on group rosters, roster cleanup, volunteer application and demographic reports, and other reporting needs for volunteers.
  • Provide administrative support for the Membership Advisory Committee.
  • Provide select programmatic support across the department as needed, including supporting Membership and Customer Service teams.

Requirements

To be successful in this role, you will need:

a high school diploma or equivalent and/or relevant experience in operations, administration, or a related field;excellent organizational, communication, and interpersonal skills;ability to work independently and collaboratively as part of a team;proficiency in Microsoft Office and Google Suite, with experience in Teams, SharePoint, and other collaboration tools preferred.

Compensation and Benefits

The estimated salary range for this role is $55,000 - $65,000 per annum, depending on experience. Additionally, we offer a comprehensive benefits package, including health insurance, retirement savings plan, paid time off, and professional development opportunities.

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