Administrative Services Assistant

1 week ago


Nashville, United States Tennessee Full time
Details

Client Name
Tennessee Department of Health
Job Type
Travel
Offering
Non-Clinical
Profession
Non-Clinical
Specialty
Admin Assistant
Job ID
30147684
Job Title
Administrative Services Assistant
Weekly Pay
$994.41

Shift Details

Shift
Day - 8x5 - 09AM
Scheduled Hours
40

Job Order Details

Start Date
02/18/2025
End Date
06/30/2026
Duration
71 Week(s)

Job Description
Job Title: Administrative Services Assistant
Job Specialty: Admin/Clerical
Job Duration: Ongoing, renewable through February 2027
Shift: 8:00 AM - 4:30 PM Regular Shift
Guaranteed Hours: Not specified
Experience: Not specified
License: N/A
Certifications: N/A
Must-Have: Proficiency in Microsoft Word and Excel, and familiarity with computer programs.

Job Description:
The position involves providing professional administrative support within the division focused on family health and wellness programs. Responsibilities include supervisory duties and support of line operations. The role requires working with databases and administrative systems, with training provided for specific program databases. The position is hybrid, requiring in-person attendance on the first day for onboarding and quarterly thereafter.

Responsibilities include:
- Assisting case management nurses with follow-up for children with elevated blood lead tests, and completing letters for parents and providers.
- Notifying providers of needed follow-up by faxed letters.
- Entering follow-up documentation into designated databases.
- Making referrals to relevant systems and services as directed by case management.
- Documenting referral child enrollment outcomes quarterly.
- Opening new cases as needed and setting follow-up for nurse review.
- Preparing program purchase orders, obtaining approvals, and submitting them to the purchasing manager timely.
- Reviewing and managing printed materials, ensuring an adequate supply.
- Receiving and processing vendor payment requests and compiling meeting materials within specified timeframes.
- Preparing travel documents accurately and within three business days of receipt.
- Communicating contract status and ensuring finalization before new contract cycles.
- Processing monthly invoices quickly and tracking expenses on shared platforms.
- Attending administrative meetings and trainings relevant to contracts, invoices, budgets, and procurement.
- Reviewing and assisting with budget revisions in cooperation with the program director.
- Conducting contract monitoring and preparing related tools and reports.
- Organizing travel authorization and meeting material preparation as assigned.

Note: Travel to Nashville for in-person attendance is non-reimbursable.

Client Details

Address
710 James Robertson Pkwy
City
Nashville
State
TN
Zip Code
37243

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