Paralegal | Executive Assistant

2 weeks ago

Missoula, United States Bretz RV & Marine Full time

At Bretz RV & Marine, we live by our core values of passion, teamwork, growth, family, and profitability. With multiple locations across Montana, Idaho, and Washington, we are the largest dealership in a five-state area and growing rapidly. Join our community, where our values drive exceptional outcomes. We offer more than just a job — we offer an exciting and rewarding career in a supportive environment that inspires excellence and hard work.

Nestled in the picturesque Missoula, MT valley, the Hybrid Executive Assistant & Paralegal is crucial in supporting our dynamic executive staff. This position offers an exciting variety of tasks, ensuring that no two days are the same. Flexibility, adaptability, and a positive attitude are key as you help our leaders balance their many responsibilities.

Job Overview:

Our executives are involved in many projects to ensure our organization’s success, and they need assistance with both personal and professional responsibilities to keep things running smoothly. This hybrid role combines executive assistant responsibilities with paralegal duties. You will support the executive team by managing schedules, documents, travel, and communications, while also performing legal research, document review, and preparation. Flexibility, excellent organizational skills, and attention to detail are essential, as this role requires adapting to changing priorities. You will help maintain both personal and professional responsibilities for the executive team in a dynamic work environment where no two days are the same.

You will be joining a team of over 450 individuals who are passionate about helping our customers achieve their ideal boating and camping experience. If you want a career where you love what you do and think you have what it takes, we encourage you to apply

Key Responsibilities:

  • Executive Support:
    • Assist, coordinate, and maintain schedules for the Chairman of the Board, Sales Director, and other executives, including appointments, meetings, and travel arrangements.
    • Organize internal and external meetings on behalf of the executive team and board members.
    • Arrange company travel and logistics (flights, hotel accommodations, car rentals, and meeting schedules) and complete expense reports.
    • Monitor and respond to executive correspondence (emails, phone calls, texts).
    • Handle personal errands as needed (grocery shopping, gifts, mail, etc.).
    • Regularly collect and compile various reports for executive review.
    • Coordinate activities of board members, ensuring all necessary arrangements are in place for meetings and events.
    • Prepare and manage documentation and legal files related to company operations, including contracts, agreements, and case files.
  • Paralegal Support:
    • Review, draft, and assist in the preparation of legal documents such as contracts and agreements.
    • Manage and organize electronic and some physical filing systems.
    • Utilize software for document drafting and management.
    • Assist with litigation support and document production.
    • Ensure compliance with legal procedures and deadlines.

Qualifications:

  • Experience:
    • 5+ years in either an executive assistant or paralegal role (or 3+ years with a Paralegal Certificate).
    • Previous experience working with an executive team is a plus, but not required.
    • High school diploma required; college degree preferred.
  • Skills:
    • Ability to juggle multiple responsibilities and projects simultaneously.
    • Strong organizational skills and attention to detail.
    • Proficiency in computer programs such as Word, Excel, Google Suite, and business tools/software (Salesforce, Dialpad, etc.).
    • Excellent verbal and written communication skills.
    • Ability to adapt quickly to unexpected changes and problem-solve in real-time.
    • Strong sense of pride in your work and dedication to supporting the executive team.

Compensation:

  • Compensation: $22+ per hour (dependent on experience)

Benefits:

  • Excellent earning potential and advancement opportunities
  • Medical benefits package with multiple plan options to choose from including vision and dental
  • 401(k) retirement plan with employer match
  • On-site employee daycare
  • Holiday pay and vacation time
  • Employee discounts
  • Employee borrow program (take a camper and GO CAMPING)
  • Profit sharing  
Bretz RV’s Commitment to You
  • Opportunity to work in a family-oriented environment where work-life balance matters
  • Growth and advancement opportunities
  • Team building activities and events throughout the year
  • The opportunity to be a part of a team in a booming industry that works together to provide every customer with the best experience possible 
Relocation

Montana has become the spot to be. Kevin Costner and his Yellowstone and 1883 have single-handedly helped Montana become discovered. If you want to move here, please know that we have stoplights, hitching posts still exist in some small towns, and the church is still the busiest place to go on Sundays. It's a safe place to live and a great place to raise a family looking for adventure. The cost of living is far lower than in other parts of the country. If you've ever dreamed of moving to the northwest, now may be the time to turn a dream into reality  


About Our Dealership

Bretz RV & Marine opened for business in Missoula, Montana, in 1967. Until then, Frank and Vi Bretz had been operating a service station and renting U-Hauls in central Missoula. A search for a new camping trailer ended up turning into a new business opportunity. Not only did the Bretz family get a new camper, they decided to get into the business of selling and renting small travel trailers. 

Today Bretz RV & Marine is still a family-owned and operated business with five dealerships across Montana and Idaho. We are fortunate to have grown from just over 100 employees to nearly 400 employees in the last five years. We do all we can to offer our teams an excellent place to work and advance in our company. We start by finding great people with high energy and then find the best place for them to be successful in our dealerships.   

Throughout the year, you will see Bretz RV & Marine sponsoring events from local school functions to veterans associations, Toys-4-Tots, Make-A-Wish, and many more. We feel it's important to contribute to the communities in which we do business. 

EEOC

Our company maintains a firm policy of equal employment opportunity for all associates. We hire, train, promote and compensate associates based on personal and professional competence and potential for advancement without regard for race, color, religion, sex, national origin, age, marital status, disability, or citizenship, as well as other classifications protected by applicable federal, state or local laws.  

RV Manufacturers: Airstream, Coachmen, CrossRoads, Dutchmen, Entegra Coach, Forest River, Grand Design, Heartland, Keystone RV, KZ RV, Liberty Outdoors, Northstar, NuCamp, Redwood, Starcraft Marine, Thor, Tiffin, Vanleigh, Chaparral, Smoker Craft, Thunderjet, Mercury, Mercruiser, Volvo. 

Boat Manufacturers: Barletta, Sea-Doo, Bayliner, Chaparral,Crownline,Smokercraft, Lowe, Starcraft, MB Sport, Sun Chaser,Yamaha Outboards, Honda Outboards, Mercury/Mercruiser, Volvo Marine.

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