Dedicated Executive Assistant to Top-Producing Real Estate Broker

5 days ago


Missoula, Montana, United States Engel & Völkers Western Frontier Full time

As a dedicated and experienced executive assistant, you will play a vital role in supporting our top-producing Montana real estate broker. With a strong preference for 1-2 years of real estate experience, but a willingness to train the right individual, we are looking for a proactive and detail-oriented professional to thrive in our fast-paced environment.

Key Responsibilities:

Administrative Support

We require a highly organized executive assistant to monitor and respond to messages promptly, maintain and organize the client database, manage scheduling and appointments, and handle lead routing and management.

Buyer Support

The ideal candidate will schedule property showings for clients as needed, conduct research on properties for buyers, prepare property books for buyer meetings, and set up property searches based on buyer requests.

Listing Support

We need an experienced executive assistant to research new listings, including utilities, well logs, and title documents, assist in generating necessary documents for new listings, send introductory letters for newly listed properties, coordinate photoshoots and create compelling listing descriptions, input new listings into MLS, ensuring all details and associated documents are accurate, organize sign installations for new listings, and ensure listings are published on relevant third-party sites.

Transaction Coordination

Our ideal candidate will oversee all transactions, ensuring accuracy from start to finish, including tracking relevant dates and times, create and maintain organized transaction files, coordinate closing processes with title companies, order closing gifts for clients, and remove signs and lockboxes post-closing.

Marketing Support

We require an experienced executive assistant to collaborate with the marketing specialist to produce monthly email newsletters, upload property videos to YouTube, assist with social media marketing efforts, and develop property marketing plans and manage listing placements in publications.

This is an excellent opportunity for someone looking to learn and grow within the real estate industry alongside one of the state's leading professionals. Starting salary DOE. Confidential inquiries encouraged.



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