Administrative Assistant

2 weeks ago


Mason City, United States Golden Grain Energy LLC Full time
General Summary: Responsible for coordinating office activities, including safely directing visitors, coordinating administrative activities for the office. Assists with key functions of the organization including those in the scale room, member relations, operations, maintenance, commodities and accounting.

Essential Duties and Responsibilities:
  • Professionally and timely direct calls, take messages and interface with vendors, members, customers and organizational departments
  • Utilizes computer software to accurately receive chemicals in the accounting system
  • Manages Golden Grain Energy social media pages
  • Assists scale room staff by probing, grading, scaling corn/co-product trucks and generates accurate paperwork of the same while ensuring products are within appropriate measure for plant operations.
  • Professionally and timely communicates with truck drivers, elevators, farmers and other customers
  • Directs truck traffic to the appropriate loading/unloading locations in the facility
  • Manages daily co-products reporting and communication to other team members and our outside marketing team.
  • Assists other positions in maintaining accurate recordkeeping through various means included but not limited to utilizing filing systems for record retention, organization of various paperwork and utilizing computer programs for data entry
  • Maintains security by following procedures; monitoring logbook; issuing visitors' personal protective equipment
  • Maintains safe and clean reception area by complying with procedures, rules, and regulations.
  • Contributes to a team effort by accomplishing related results as needed in a self-directed fashion while focusing on continuous improvement in all aspects of the job
  • Other duties as assigned


Requirements

Required Knowledge, Skills, and Abilities: Excellent communication skills, organizational skills, computer literacy especially in Microsoft Office or equivalent and ability to multi-task.

Education and Experience: High School diploma or equivalent; AA, BA, or BS or equivalent experience preferred.

Physical Requirements: Ability to lift 10-15 lbs.

Working Conditions: Standard office setting, some exposure to dust and noise.

Schedule: M-F 8:00 am to 4:00 pm

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