Renewables Executive Assistant

2 weeks ago

Spring, United States ZipRecruiter Full time

Job DescriptionJob Description

Renewables Executive Assistant & Office Manager, Corporate Leadership Team

Locations: HYBRID - North Houston, TX Area

This an opportunity to join an industry leading renewable energy venture with strong private equity backing that is focused on the development and execution of dynamic utility-scale energy storage projects. They are at the forefront of the industry, have accumulated over 7GW of projects in a relatively short period of time, and are currently in an accelerated expansion phase which includes the addition of an Executive Assistant to support key stakeholders of the Executive Leadership Team in Houston, TX. 

It is a very impactful role that will take ownership of the Houston Office workspace culture, environment, and office management functions. It is a highly visible position that will act as a bridge for the Houston Office and Executive Department Heads to advance business priorities while optimizing the administration processes (in-office policies, scheduling, travel, inventory, and general logistics).

This includes being the an Office Administrative Management Leader assessing business critical timelines/objectives, progressing special projects, evaluating the efficiencies of internal communication tools, and outlining any foreseen obstacles to the 2 of the Executive Leaders out of their office in the North Houston, TX area in efforts to stay ahead of real-time issues. The incumbent MUST be a detail-oriented and an effective communicator that is not afraid to ask tough or clarifying questions to help provide clear insight to the Executive Leaders on all tasks (no task too small; no task too big mindset).

The company is committed to creating more renewable infrastructure solutions for the grid and are offering comprehensive compensation packages that include forecasted long term incentives to their employees leading the drive to meet company goals. Other perks included a competitive base salary, open PTO policy, flex work hours, health benefits, the opportunity to work with a transparent Executive Leadership Team..and more.

RESPONSIBILITIES:

  • Takes ownership of managing1-2 members of the Executive Leadership Team's day-to-day schedule as well daily workflows with emphasis on task prioritization, delegation, and risk management to stay ahead of real-time problems as well as maximize efficiencies
  • Acts as an Executive Administration Leader and Manager to the office staff and visitors
  • Works directly with Executives Staff on upholding company culture and values in the office
  • Directs and guides vendors, subcontractors, and office guest
  • Manages office communication systems and logistics including directing mail/deliveries
  • Plans company events and business travel arrangement for office staff
  • Leads office wide administrative and clerical initiatives

QUALIFICATIONS:

  • 5+ Years of experience supporting Executive Staff, Executive Teams, or C-Level Suite (CEO, COO, CFO, CTO)
  • Proven Office Manager with high level of attention to details
  • Effective communicator that is able to respectfully represent the Houston Office Executives internally and externally with CONFIDENCE
  • Must not be scared to ask tough questions needed to meet business objectives and timelines set forth by the Houston Office Execs
  • Proven background supporting Executive Teams or Leaders on business critical initiatives
  • Solution driven attitude and conflict resolutions experience
  • Excellent writing capabilities with a high level of detail to spelling, grammar, and punctuation
  • Certified Notary or willingness to go through Notary certification process
  • Needs to be very tech savvy: Google Suite, Google Workspace, Zoom, Slack, MS Office (Power User), ToDoist

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