Administrative - Executive Assistant

3 weeks ago

Charlotte, United States Genesis10 Full time
Genesis10 is seeking an Executive Administrative Assistant for a one-year contract working with our client in Charlotte, NC. This position will work onsite, but work on a hybrid schedule. Candidates must be local to Charlotte, NC.

Compensation: $35.00 - 40.00 per hour, W2, depending on skills and experience.

Summary:

This position will provide administrative support to the Chief Technology Officer and Managing Directors. The person must be based in Charlotte and come to the Charlotte office in-person at least 2 days each week (Usually Tuesday and Wednesday, but may require additional in-office days).

Core Responsibilities:

* Provide high-level support for all administrative aspects, with a strong focus on calendar management, travel coordination, and the absorption of administrative tasks; use initiative to relieve the manager of detail work.

* Act as liaison for the department to support groups within our client's organization (e.g., Human Resources, Building Services, Technology, Investor Services, etc.) to ensure the groups' needs are understood and met.

* Handles a wide variety of complex and confidential situations and resolves conflicts involving the clerical and administrative functions of the office.

* Responsible for confidential and time-sensitive material.

* May oversee aspects of personnel management for the department including position management, onboarding of new hires, promotions, transfers and terminations, timely completion of performance evaluations and periodic data integrity checks of Human Resources databases (i.e., SAP SuccessFactors). Also includes ad hoc reporting of personnel information to department managing directors as requested.

* May oversee and maintain compensation budget for all currently filled positions within the group ensuring that all increases (including merit, promotion, compression, etc.) are processed accurately, within budget, and communicated on a timely basis. Additionally, may be called upon to manage the group's open positions and reserve funds.

* Review and approve office supply and technology-related requisitions to ensure that the department budget is maintained and not exceeded.

* Following Technology's guidelines, plan for and execute timely and budgeted upgrades of equipment for all associates including cell phones, blackberries, computers, monitors, printers, etc.

* Coordinate and plan department-wide events including group meetings, off-sites, outings, and receptions taking care to stay within the prescribed budget.

* Oversee department space usage, coordinating all moves, renovations, space upgrades, etc.

Qualifications:

* 7+ years related experience working in a corporate environment

* Bachelor's degree

* To perform this job successfully, an individual must have advanced knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and internet navigation and research.

* Excellent organization, follow-up, and time management skills

* Excellent interpersonal skills and phone manner

* Excellent verbal, written, and presentation skills - the ability to convey thoughts clearly and succinctly and, when required, to present before a group. Ability to independently compose general correspondence, memos, and other documents for distribution to both internal and external clients of all levels.

* Knowledge of PeopleSoft, Concur, and SAP SuccessFactors a plus

* Ability to multi-task and adapt to shifting priorities

* Maturity - the ability to handle highly confidential matters with discretion

* Ability to interact comfortably and effectively with Senior Management

* Excellent judgment and decision-making skills

* Ability to work independently

If you have the described qualifications and are interested in this exciting opportunity, apply today

About Genesis10:

Ranked a Top Staffing Firm in the U.S. by Staffing Industry Analysts for six consecutive years, Genesis10 puts thousands of consultants and employees to work across the United States every year. With more than 300 active clients, Genesis10 provides access to many Fortune 100 firms and a variety of mid-market organizations across the full spectrum of industry verticals.

Benefits of Working with Genesis10:

For contract roles, Genesis10 offers the benefits listed below. If this is a perm-placement opportunity, our recruiter can talk you through the unique benefits offered for that particular client. Benefits of Working with Genesis10:

Access to hundreds of clients, most of whom have been working with Genesis10 for 5-20+ years.

The opportunity to have a career-home in Genesis10; many of our consultants have been working exclusively with Genesis10 for years.

* Access to an experienced, caring recruiting team (more than 7 years of experience, on average.)

* Behavioral Health Platform

* Medical, Dental, Vision

* Health Savings Account

* Voluntary Hospital Indemnity (Critical Illness & Accident)

* Voluntary Term Life Insurance

* 401K

* Sick Pay (for applicable states/municipalities)

* Commuter Benefits (Dallas, NYC, SF)

For multiple years running, Genesis10 has been recognized as a Top Staffing Firm in the U.S., as the Best Company for Work-Life Balance, and as the Best Company for Career Growth, Diversity, and for Leadership, amongst others. To learn more and to view all our available career opportunities, please visit us at our website.

Genesis10 is an Equal Opportunity Employer. Candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

#INDGEN10

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