Proposal Manager

1 month ago

Herndon, United States Navitas Full time
Navitas is seeking a Proposal Manager who will be tasked with leading all phases of developing and delivering high-quality, compelling responses to US Government solicitations for information technology services. This role will include proposal management, data call coordination, content editing, proofreading, and desktop publishing. The writing component of this role is primarily the non-technical portions of the proposal (i.e., cover letters, executive summaries, team qualifications, various management plans, project descriptions, resumes, win themes and differentiators, representations & certifications, etc.).

Responsibilities:
  • Perform detailed analysis of RFP/RFQ/RFI/Sources Sought documents to assess requirements.
  • Develop a proposal directive, proposal management plan, compliance matrix, and production schedule to ensure that all required proposal documents are produced properly and on time.
  • Analyze solicitations and develop clarifying and risk mitigation questions for submittal.
  • Prepare capabilities matrices, compliance matrices, and proposal checklists.
  • Create and maintain proposal calendars.
  • Facilitate proposal kick-offs and subsequent proposal meetings and status reviews.
  • Responsible for the development and distribution of appropriate proposal-related documentation, including compliance matrices, adherence to style guides, annotated outlines, proposal schedules, writing guidance, and kick-off presentations.
  • Coordinate with subject matter experts/writers, teaming partners, and pricing department. Ensure all parties are aware of their responsibilities and deadlines.
  • Manage writing assignments and receipt of all proposal materials with authors and teaming partners in accordance with the proposal timeline. Provide detailed guidance to proposal contributors and partners or subcontractors.
  • Writing, editing, and/or enhancing proposal content to include management approaches, transition plans, staffing plans, past performance citations, resumes, and quality plans.
  • Review all proposal drafts and final documents to ensure responsiveness, accuracy, and quality.
  • Organize and lead proposal color team reviews. Develop and execute the color team recovery plans.
  • Review proposals for compliance and ready for production and delivery, be it electronic or printed submission.
  • Perform post-submission proposal closeout activities.
  • Lead win/loss debriefing review sessions.

Must-Have:
  • Ability to easily shift focus from proposal to proposal to meet changing deadlines.
  • Ability to work a flexible schedule, which may require occasional weekend and/or evening work.
  • Ability to track assigned tasks and get back to the management team with schedules and priorities.
  • Ability to collaborate effectively with management.

Required
  • Bachelor's Degree in English, Communications, Business, Marketing or similar. (5 years of applicable experience can be considered in lieu of a Bachelor’s degree)
  • 5+ years’ experience in Federal Proposal Development.
  • Experience concurrently leading and supporting complex proposals in the DoD and Federal Civilian space.
  • Proven ability to effectively qualify opportunities by reviewing solicitation and comparing against EIT’s capabilities and past performance.
  • Expertise in O365/Microsoft Office Suite software (Word, Excel, and PowerPoint);
  • Excellent writing, editing, and proofreading skills, with the ability to convey complex information in a clear and concise manner.
  • Excellent proposal management and organizational skills, with the ability to manage multiple proposals simultaneously to meet deadlines.
  • Demonstrated experience with leading large-scale proposal efforts and generating proposal artifacts (outlines, shells, briefings, schedules, compliance, etc.)
  • Impeccable time management, organizational, attention to detail and prioritization skills
  • Familiar with iterative proposal development techniques in support of the maturation of proposal sections
  • Ability to easily shift focus from proposal to proposal to meet changing deadlines.
  • Ability to work a flexible schedule, which may require occasional weekend and/or evening work.
  • Ability to collaborate effectively with management.

Desired:
  • Formal proposal training/certification, e.g., Shipley, APMP, SMPS.
  • Proficiency in Adobe Creative Suite (InDesign, Illustrator, Acrobat Pro)
  • Understanding of software development processes, project management practices, and agile methodologies.
  • Prior experience reviewing agency forecasts and downloading opportunities directly from GSA eBuy, Sam.gov, STARS III, etc.
 

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