Administrative Coordinator Neurology

2 weeks ago

Philadelphia, United States Pennsylvania Medicine Full time

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Job Title: Administrative Coordinator
Department: Neurology Administration
Location: Hospital of the University of Pennsylvania - 3400 Spruce St
Entity: CPUP
Hours: Mon-Fri Business hours, 8am or 8:30am start, fully onsite during probationary period - 1 remote day after 6 months

Summary:

  • This position serves as the Administrative Coordinator to the Chief Operating Officer and Directors for the Department of Neurology. The Administrative Coordinator is a key point of contact for operating functions such as office management, mail services, coordination of program meetings and facilities, management and implementation of some follow-up items from planning meetings, maintaining administrative oversight of meeting schedules in a highly dynamic and complex academic setting. The Administrative Coordinator manages routine office administrative functions, as well as provides high-level programmatic support in developing and organizing clinical programs for the Department of Neurology across all Penn Medicine entities.
Responsibilities:
  • Coordinates all calendar scheduling for COO. Ensures all logistics are complete and confirmed. Provides background material/documentation for meetings, and sends reminder of meetings to participants.
  • Collects and compiles data, and other materials for reports, presentations, budgets, correspondence, board reports, etc.
  • Collates and assembles reports and documents as required.
  • Conducts necessary research and provides administrative support for special projects, prepares data and provides follow-up.
  • Attends meetings as required, participates on committees as requested, and provides necessary follow-up support to advance initiatives that support Operations.
  • Draft and edit, PowerPoint presentations, scripts, talking points, leadership messages, and other communications as relates to both internal and external outreach.
  • Ensure messages are appropriately written for targeted audiences.
  • Plan, edit and write content for a variety of internal communications mediums, such as a staff intranet, newsletters, or regular email bulletin.
  • Ensure internal communications messages are consistent across all mediums and for different departments of the organization.
  • Makes travel arrangements and prepares travel advance and expense reports, reconciles travel documents.
Education or Equivalent Experience:

  • H.S. Diploma/GED(Required)
  • Bachelor of Arts or Science (preferred)
  • 3-5 years of experience working with leadership in an academic healthcare or complex system environment (Required)
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

  • Administrative Coordinator

    2 weeks ago

    Philadelphia, United States Penn Medicine Full time

    Description Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines. Today...

  • Neurology Operations Coordinator

    1 week ago

    Philadelphia, Pennsylvania, United States Pennsylvania Medicine Full time

    The Neurology Department at Pennsylvania Medicine is looking for a highly skilled Operations Coordinator to join their team. As an Administrative Coordinator, you will be responsible for supporting the Chief Operating Officer and Directors, ensuring smooth operation of the department's administrative functions.This is an excellent opportunity to develop your...

  • Administrative Support Specialist Neurology

    1 week ago

    Philadelphia, Pennsylvania, United States Pennsylvania Medicine Full time

    We are seeking an experienced Administrative Support Specialist to join our team at Pennsylvania Medicine's Department of Neurology. As an Administrative Coordinator, you will play a key role in supporting the Chief Operating Officer and Directors, ensuring efficient day-to-day operations and contributing to the development of clinical programs.This is a...

  • Neurology Physician

    2 weeks ago

    Philadelphia, United States Thomas Jefferson University & Jefferson Health Full time

    The Department of Neurology at Thomas Jefferson University is seeking a BC/BE Neurologist with subspecialty training in Movement Disorders to join the faculty of a comprehensive multidisciplinary program. Applicants at all academic ranks are encouraged to apply, but the current position may be best suited for a junior to mid-career candidate. Candidates...

  • Administrative Coordinator

    3 days ago

    Philadelphia, Pennsylvania, United States Farson Enterprises LLC Full time

    Job Title: Administrative CoordinatorAbout the Role:We are seeking an experienced Administrative Coordinator to join our team at Farson Enterprises LLC. This is a dynamic and challenging role that requires exceptional organizational skills, attention to detail, and excellent communication abilities.Key Responsibilities:As an Administrative Coordinator, you...

  • Administrative Coordinator

    3 weeks ago

    Philadelphia, Pennsylvania, United States Nobis Works Headquarters Full time

    Job Opportunity at Nobis Works HeadquartersWe are seeking a highly skilled Administrative Coordinator to join our team at Nobis Works Headquarters. As an Administrative Coordinator, you will provide vital support to our executive staff, handling various administrative tasks and ensuring the smooth operation of our office.As an ideal candidate, you will have...

  • Administrative Coordinator

    2 months ago

    Philadelphia, United States American Association for Cancer Research Full time

    OverviewPosition Summary: The Administrative Coordinator will provide administrative and technical support to the senior management team within the AACR's Publishing Division. The management team works closely with internal and external stakeholders on key projects that are foundational to the organization's publication of high-quality science regarding the...

  • Administrative Coordinator

    3 days ago

    Philadelphia, Pennsylvania, United States Thomas Jefferson University & Jefferson Health Full time

    Job OverviewNationally ranked Thomas Jefferson University & Jefferson Health seeks a highly organized and detail-oriented Administrative Coordinator to provide primary support to the Vascular Service. This role will be responsible for scheduling appointments, coordinating meetings and conferences, and maintaining accurate records.About UsAt Jefferson, we're...

  • Clinical Expertise in Neurological Care

    1 day ago

    Philadelphia, Pennsylvania, United States Temple Health Full time

    Job Title: Clinical Expertise in Neurological CareTemple Health is seeking a highly skilled and experienced Clinical Expertise in Neurological Care professional to join our team. This is an exciting opportunity for a dedicated healthcare professional to advance their career while making a meaningful difference in the lives of patients with neurological...

  • Administrative Coordinator

    1 month ago

    Philadelphia, Pennsylvania, United States Temple University Full time

    Administrative Assistant Job SummaryWe are seeking an Administrative Assistant to provide exceptional administrative support to our team. The successful candidate will possess excellent organizational and communication skills, with the ability to maintain confidentiality and work accurately in a fast-paced environment.About UsTemple University is a dynamic...

  • Administrative Coordinator

    1 month ago

    Philadelphia, United States Drexel University Full time

    Administrative Coordinator Apply now Job no: 504246 Work type: Full-Time Location: University City - Philadelphia, PA Categories: College of Medicine Job Summary The Administrative Coordinator will provide comprehensive administrative support to the Office of Community Health and Inclusive Excellence. This role is essential in facilitating the office's...

  • Administrative Coordinator

    4 weeks ago

    Philadelphia, United States Drexel University Full time

    Administrative CoordinatorJob no: 504246 Work type: Full-Time Location: University City - Philadelphia, PA Categories: College of MedicineJob Summary The Administrative Coordinator will provide comprehensive administrative support to the Office of Community Health and Inclusive Excellence. This role is essential in facilitating the office's operations,...

  • Administrative Coordinator

    2 weeks ago

    Philadelphia, United States Drexel University Full time

    Administrative CoordinatorJob no: 504246 Work type: Full-Time Location: University City - Philadelphia, PA Categories: College of MedicineJob Summary The Administrative Coordinator will provide comprehensive administrative support to the Office of Community Health and Inclusive Excellence. This role is essential in facilitating the office's operations,...

  • Administrative Coordinator

    2 months ago

    Philadelphia, United States Drexel University Full time

    Administrative Coordinator Apply now Job no: 504246 Work type: Full-Time Location: University City - Philadelphia, PA Categories: College of Medicine Job Summary The Administrative Coordinator will provide comprehensive administrative support to the Office of Community Health and Inclusive Excellence. This role is essential in facilitating the office's...

  • Neurology- Epilepsy

    2 months ago

    Philadelphia, United States Temple School Of Medicine Full time

    Summary of Position The Lewis Katz School of Medicine at Temple University (LKSOM) is accepting applications from fellowship-trained neurologist specializing in epilepsy to join this growing program in the Department of Neurology. Candidates should have a strong interest growing a clinical practice, medical education and clinical and or basic research....

  • Neurology- Epilepsy

    4 weeks ago

    Philadelphia, United States Temple School Of Medicine Full time

    Summary of Position The Lewis Katz School of Medicine at Temple University (LKSOM) is accepting applications from fellowship-trained neurologist specializing in epilepsy to join this growing program in the Department of Neurology. Candidates should have a strong interest growing a clinical practice, medical education and clinical and or basic research....

  • Administrative Coordinator

    4 weeks ago

    Philadelphia, United States Drexel University Full time

    About Drexel University Located in the heart of Philadelphia, Drexel University is a world‐class, comprehensive, R1 research institution and a global leader in experiential education. For more than 100 years, our renowned Cooperative Education (co-op) program has enabled students to gain professional work experience before they graduate, setting them...

  • Administrative Coordinator Specialist

    2 days ago

    Philadelphia, Pennsylvania, United States American Association for Cancer Research Full time

    OverviewThe American Association for Cancer Research's Publishing Division is seeking an Administrative Coordinator to provide critical support to its senior management team. The ideal candidate will have three to five years of experience in an administrative capacity, with a proven track record of coordinating large projects and working effectively with...

  • Administrative Coordinator

    2 months ago

    Philadelphia, United States La Salle Academy of Philadelphia Full time

    La Salle Academy 1434 N. Second Street Philadelphia, PA 19122 Job Posting: Administrative Coordinator – Full Time Position Administrative Coordinator Start Date 12/1/2024 Full time About La Salle Academy Started in 2003, La Salle Academy (LSA) is a small, independent, Catholic grade school, educating children grades 3rd through 8th, that primarily serves...

  • Administrative Support Coordinator

    3 weeks ago

    Philadelphia, Pennsylvania, United States V-Soft Consulting Full time

    We are seeking an Administrative Assistant IV to join our team in Philadelphia, Pennsylvania. This role will provide administrative support to senior management and staff, coordinating multiple projects and ensuring the smooth operation of our office.Job ResponsibilitiesProvide administrative support to senior management and staff, including coordinating...