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Associate Director-Vocation Office for the Diocesan Priesthood

1 month ago

Philadelphia, United States Archdiocese of Philadelphia Full time

JOB DESCRIPTION

JOB TITLE: Associate Director

CLASSIFICATION: Exempt / Full-time; On Site

DEPARTMENT: Vocation Office for the Diocesan Priesthood

REPORTS TO: Vocation Director

DIRECT REPORTS: Program Coordinator; Administrative Assistant

SUMMARY

The Associate Director for the Vocation Office for the Diocesan Priesthood (hereafter, 'Office') exercises discretion and independent judgment, having the authority to formulate, amend, evaluate, and establish norms for the operation of the Office connected to the mission. The Associate Director is the direct supervisor of all office employees and office volunteers. He or she also collaborates carefully with the Vocation Director in the creation, development, implementation, and oversight of all programs/events sponsored by the Vocation Office for the Diocesan Priesthood.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Supervise all Vocation Office employees (regular and contracted) as well as interns and office and event volunteers. This includes interviewing candidates when needed to fill open positions, ongoing employee and volunteer training and delegating work to individuals. It also includes conducting annual reviews of all employees.
  • Maintain records of safe environment clearances for all employees and volunteers.
  • Serve as a point of contact for all employees: advising on work techniques, work schedules, addressing concerns and overseeing all work to provide a standard of quality control for all office marketing, outreach and communication.
  • Prepare, in conjunction with the Vocation Director, an annual budget for Archdiocesan approval.
  • Oversee all expenditures for the Office; maintain accounts payable / receivable, ensuring all Office programs/events/activities stay within budget.
  • Primary interface with Catholic Foundation of Greater Philadelphia and management of donations to the Office.
  • Responsible for maintaining all documents and files for applicants to study as seminarians for the Archdiocese of Philadelphia.
  • Maintain and up-keep a data base of young men who participate in programs and are interested in the priesthood.
  • Responsible for the quality and professionalism of the Office with regards to all materials produced for public consumption, including, but not limited to, letters, social media, website, flyers, etc.
  • Organize and prepare all discerner-related programs/events such as Come & See Weekends, Days/Nights of Discernment, St. Andrew Dinners, etc. including but not limited to, developing materials, registration details, lodging/meal needs, marketing and finances.
  • Support Parish Vocation Committees through regular distribution of vocation materials and updates on events, activities, etc., related to vocations.
  • Collaborate with outside marketing and/or communication agencies who assist in the implementation of the advancement of the Office mission.
  • Manage social media presence, ensuring that posts are timely and appealing and reviewing current trends.
  • Maintain regular and strong contact with the Office for Ministry with Youth, Office for Ministry with Young Adults, Office for Catechetical Formation and Office of Catholic Education, as well as other youth and young adult-related/vocation-oriented offices/organizations, both within and outside the Archdiocese of Philadelphia.
  • Assist the Vocation Director in scheduling and monitoring Apostolate Seminarians and visits.
  • Maintain correspondence with, and oversee tasks of, video/website production agency, including website editing/design, seminarian poster/videos, and additional videos/marketing materials.
  • Update events on website as needed.
  • Oversee the administrative matters of the Office.
  • Other duties as assigned.

GENERAL QUALIFICATIONS:

  • Practicing Catholic with unequivocal commitment to all church teachings and the ability to obtain a Letter of Good Standing from his/her Pastor.
  • Excellent managerial and communication skills.
  • Knowledge of budget process and how to limit spending to within the budget.
  • Good computer literacy/aptitude/organization skills.
  • Commitment to handling all confidential material professionally and sensitively.
  • Demonstrate ability to manage others and respect cultural diversity of staff, volunteers and applicants.
  • Keen eye for professional marketing and development and an ability to oversee quality control of all Office production.
  • Ability to work within and maintain a yearly budget for the Office as well as individual programs/events.
  • Ability to establish, cultivate and maintain good relationships with staff and colleagues.
  • Demonstrate dynamic interpersonal skills.
  • Mature, positive individual with a vision for ministry.
  • Demonstrate ability to work a flexible schedule (eg, available on evenings and weekends).
  • Ability to organize and staff programs/events as assigned.
  • Ability to establish and maintain effective working relationships with all Archdiocesan entities and Parishes.
  • Respect and love for the Catholic Priesthood.

EDUCATION AND EXPERIENCE

  • Ideal candidates will hold a Bachelor's degree.
  • Ideal candidates will have experience in program management and church ministry.
  • Preference for candidates who have worked with young people/youth ministry.
  • Proficiency in computer/technical skills (Microsoft Office 365, Windows, social media marketing, email marketing, etc.)