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Office Operations Administrator

4 months ago

Odessa, United States Bauer Foundation Corp Full time

Description:

Bauer Foundation Corp. (BFC) is a Florida corporation and the U.S. subsidiary of the world-wide operating Bauer Group based in Schrobenhausen, Germany. The Bauer Group is a world- renowned foundation contractor, designer, and builder of the world's finest foundation equipment.

BFC, as part of the Bauer construction division, is a leader in the execution of complex excavation pits, ground improvement, deep foundations, and vertical seals, utilizing the most up to date equipment and installation techniques. Bauer Foundation Corp. provides all types of foundation solutions and services for industrial, commercial, residential, and governmental construction projects. Bauer Foundation Corp. promotes Bauer services and technology throughout the entire United States.

BFC is looking for an Office Operations Administrator. If you have a background in overseeing various administrative functions and processes, then we are interested in hearing from you

Job Summary:

The Office Operations Administrator is responsible for managing the corporate office, corporate/project accommodations, and travel logistics for Bauer Foundation Corp. This includes performing and overseeing various administrative functions and processes and acting as the organization's point person for outside vendors and service providers.

Supervisory Responsibilities:

  • None

Key Duties and Responsibilities:

  • Plans and coordinates office-wide facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders.
  • Oversees the procurement of office equipment (non-IT), machinery, furnishings, and supplies within budget parameters and manages service contracts for all office equipment locally and through project admin team members remotely.
  • Coordinate with Staff for renewals of company licenses, credentials, office access, credentials for offsite access to restricted spaces (Federal / Hospital Badging Requirements).
  • Manages the maintenance and repair of buildings, machinery, equipment, electrical and mechanical systems directly and remotely through site admin team members.
  • Manages all temporary housing for office and project staff and works alongside the Contract Manager on corporate leases.
  • Manages travel at Project Sites for all personnel assigned to project.
  • Supports the management of the Concur System administration including policies and procedures for travel throughout the organization directly and indirectly through BFC admin team members.
  • Supports the management of the corporate credit card program including the expense reporting process, training, and support to ensure proper use and compliance of policies.
  • Trains Bauer Foundation Corp team members on proper travel expense guidelines and reporting, including travel expense versus per diem allowances.
  • Monthly reporting of all travel expense by cost center, type, and policy compliance for review with the CFO.
  • Manages accounting of all credit card and travel expense within the company's ERP system.
  • Works directly with Payroll to ensure reimbursement of employee out-of-pocket expense transactions and resolution of per diem conflicts.
  • Manages the office & offsite documents depository.
  • Support the organization of onsite and offsite meetings.
  • Other duties as assigned.
Requirements:
  • Exceptional Interpersonal and problem-solving skills
  • Exceptional organization and time management skills.
  • Excellent computer and Microsoft Office software skills.

Education and Experience:

  • Preferably 2+ years of office management experience
  • Associate degree or equivalent experience.
  • Experience in the construction industry strongly preferred.

Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.

Compensation and benefits

Competitive salary; commensurate with experience.

Benefits offered: health insurance, life insurance, 401(k) plan with employer match, parental leave, tuition assistance, paid holidays and vacation.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor an employment Visa at this time.

BAUER Foundation Corp. is an equal opportunity employer and welcomes applications from all qualified individuals. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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