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Senior Document Records Manager

2 months ago

Washington, United States Chenega Corporation Full time

Summary

C2 ALASKA, LLC

Washington, DC

The Document Records Manager III Senior Division of Corporate Finance shall assist in providing document management services for the United States Securities and Exchange Commission, Division of Corporation Finance.

Responsibilities

  • Perform organization (indexing), access, retrievals, preservation, assign security, data entry, and implement appropriate retention.

  • Process incoming offsite records

  • Prepare records inventories.

  • Perform scanning/digitization (paper conversions)

  • Compose correspondence.

  • Conduct research (electronic/physical)

  • Create and perform box inventory indexing and culling.

  • Perform and maintain electronic inventory tracking.

  • Prepare records for on/off-site transfer and disposition.

  • Proofreads, edits, corrects text files created using Optical Character Recognition

  • OCR programs such as Adobe Acrobat

  • Complete log sheets and reports on tasks’ progress.

  • Perform labeling, barcoding, bates stamping.

  • Performs other data/information collection activities, including document screening.

  • Perform document/record maintenance within assigned divisional internal systems.

  • Perform quality check related to review of documents for accuracy, formatting, and system capability.

  • Performs document distribution and control (electronically and/or physically)

  • Performs copying and faxing.

  • Assemble/disassemble documents as requires ensuring original documents are reassembled exactly to original date.

  • Performs typing assignments.

  • Retrieves and processes various media formats, tabs, numbers, labels, and assembles.

  • May oversee the efforts of less senior staff and/or be responsible for the efforts of all staff assigned to a specific job.

  • Other duties as assigned.

Qualifications

  • Bachelor’s Degree from an accredited college, university, school, or educational institution that has been recognized by the U.S. Department of Education.

  • Minimum six (6) years’ experience with document management/document control.

  • Experience may be considered in lieu of education.

Knowledge, Skills and Abilities

  • Possess and use excellent oral and written communications skills.

  • Must have experience with content management systems and databases.

  • Ability to respond to email inquiries and perform quality control checks.

  • Demonstrated experience with archival processing and digitization projects.

  • Ability to utilize Adobe Acrobat to input and extract information to prepare forms, documents, and correspondence.

  • Ability to implement effective records management strategies and resolve issues.

  • Possess a keen sense of accountability and taking ownership.

  • Must be a critical thinker who displays a high level of accuracy and great attention to detail.

  • Ability to work effectively independently and as part of a team.

  • Proficient in Microsoft Office Professional Suite and Adobe Acrobat Pro.

  • Ability to provide favorable credit history.

Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions that include the arms, wrists, hands and/or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Any estimated salary provided by this job board may not align with Chenega's compensation program. Please apply to connect with a recruiter who can provide more details

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer/Veterans/Disabled

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program