Administrative Assistant
2 weeks ago
Job Type
Full-time
Description
Smith Schafer is currently seeking a full-time Administrative Assistant to join our team to help deliver high-quality services to our clients.
Smith Schafer is an award-winning CPA firm located in Minneapolis, Minnesota. We are an established, growing, full-service CPA firm that provides the highest level of professional accounting services to our clients. As an award-winning CPA firm, we have been featured on Forbes Top Tax Firm list and awarded the Top 175 Workplaces in Minnesota by the Star Tribune. Our forward-thinking and flexible culture will allow you to learn and grow your career.
Job Summary:
The successful candidate in this position will provide support to the Office Manager by performing various administrative functions.
Key Responsibilities:
- Organizes a high volume of tax forms, while maintaining order of documents with a high level of quality.
- Performs receptionist duties such as answering and transferring phone calls.
- Assists with maintaining office supplies.
- Works efficiently and is flexible to changes in schedule and works hours during "busy season".
- Handles sensitive and confidential information with discretion.
- Works in a team environment with Principals, managers, and staff.
- Completes various other assigned administrative duties.
- High school diploma or equivalent.
- Two or more years of administrative experience.
- Experience with office machines including but not limited to facsimile, high-speed copier/printer/scanner and multi-line phone.
- Ability to meet deadlines in a fast-paced environment.
- High level of organization, focus, and strong follow-up skills.
- Has exceptional attention to detail.
- Can resolve and overcome obstacles.
- Superior proofreading skills.
- Customer-service oriented, shown by the following attributes: proactive, observant, knowledgeable and reliable.
Prior work experience in a public accounting firm.
Physical Requirements:
- Ability to lift up to 20 pounds, stand or sit for extended periods of time, as well as type/enter data at a keyboard regularly
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