Administrative Assistant

1 week ago


Minneapolis, United States Robert Half Full time

We’re seeking a highly organized and detail-oriented Administrative Assistant for an exciting opportunity in Minneapolis, MN. This position requires someone who can manage day-to-day administrative tasks, support marketing and technology efforts, and facilitate smooth office operations. If you have strong multi-tasking skills and want to work with a collaborative team where you can play an essential part in supporting the firm’s operations and client service efforts, we encourage you to apply


Responsibilities:

  • Serve as the primary point of contact at the front desk, welcoming guests, answering phone calls, and coordinating with delivery personnel, vendors, building management, and internal staff.
  • Handle a variety of administrative tasks, including physical and electronic mailing, specialty shipping, scheduling, supply management, and vendor communication.
  • Maintain a clean, organized office environment.
  • Ensure office equipment, such as iPads, cameras, and other devices, are in working order and managed efficiently.
  • Support the creation of documents and assist with word processing tasks for various projects and communications.
  • Coordinate meeting schedules for the leadership team and project leaders.
  • Keep office contact lists, project lists, and employee information updated.
  • Maintain business records and ensure proper filing and document organization, both physical and electronic.
  • Assist in the planning and coordination of office events, including working with venues and caterers.
  • Assist with basic office technology troubleshooting and liaise with the external IT service provider for technical issues.
  • Set up and maintain conference room technology for internal and external meetings.
  • Provide support to the marketing team through data entry, file management, and document upkeep.
  • Provide onboarding support for new employees and assist with orientation.


Qualifications:

  • Minimum of two years of administrative support experience in a similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel), Outlook, and Teams.
  • Familiarity with DocuSign, Teams conferencing, and other related technology platforms is a plus.
  • Experience with MS SharePoint is highly desirable.
  • Ability to work independently as well as collaboratively within a team environment.
  • Strong written and verbal communication skills are essential.
  • Strong organizational, problem-solving, and analytical skills.
  • Discretion in handling sensitive and confidential information.


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