Administrative Assistant
1 week ago
We’re seeking a highly organized and detail-oriented Administrative Assistant for an exciting opportunity in Minneapolis, MN. This position requires someone who can manage day-to-day administrative tasks, support marketing and technology efforts, and facilitate smooth office operations. If you have strong multi-tasking skills and want to work with a collaborative team where you can play an essential part in supporting the firm’s operations and client service efforts, we encourage you to apply
Responsibilities:
- Serve as the primary point of contact at the front desk, welcoming guests, answering phone calls, and coordinating with delivery personnel, vendors, building management, and internal staff.
- Handle a variety of administrative tasks, including physical and electronic mailing, specialty shipping, scheduling, supply management, and vendor communication.
- Maintain a clean, organized office environment.
- Ensure office equipment, such as iPads, cameras, and other devices, are in working order and managed efficiently.
- Support the creation of documents and assist with word processing tasks for various projects and communications.
- Coordinate meeting schedules for the leadership team and project leaders.
- Keep office contact lists, project lists, and employee information updated.
- Maintain business records and ensure proper filing and document organization, both physical and electronic.
- Assist in the planning and coordination of office events, including working with venues and caterers.
- Assist with basic office technology troubleshooting and liaise with the external IT service provider for technical issues.
- Set up and maintain conference room technology for internal and external meetings.
- Provide support to the marketing team through data entry, file management, and document upkeep.
- Provide onboarding support for new employees and assist with orientation.
Qualifications:
- Minimum of two years of administrative support experience in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel), Outlook, and Teams.
- Familiarity with DocuSign, Teams conferencing, and other related technology platforms is a plus.
- Experience with MS SharePoint is highly desirable.
- Ability to work independently as well as collaboratively within a team environment.
- Strong written and verbal communication skills are essential.
- Strong organizational, problem-solving, and analytical skills.
- Discretion in handling sensitive and confidential information.
-
Administrative Assistant
3 weeks ago
Minneapolis, Minnesota, United States Hennepin County Full timeAbout the Role:The Economic Supports area of Hennepin County Human Services and Public Health is seeking a skilled Administrative Assistant to join their Onsite Resident Service team. As an Administrative Assistant, you will play a crucial role in ensuring the consistent, accurate, and efficient delivery of onsite services.Key Responsibilities:Assist with...
-
Administrative Assistant
2 weeks ago
Minneapolis, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a short-term contract employment opportunity for an Administrative Assistant in Minneapolis, Minnesota. This role involves a variety of administrative and clerical tasks in a diversified industry. As an Administrative Assistant, you will be expected to provide support to our team, assisting in daily office needs...
-
Administrative Assistant
1 month ago
Minneapolis, Minnesota, United States Hennepin County Full timeAbout the PositionThe Economic Supports area of Human Services and Public Health (HSPH) is seeking to fill several Administrative Assistant Intermediate positions to be part of the Onsite Resident Service team. These staff will be ensuring the consistent, accurate and efficient delivery of onsite services by Economic Supports.Key ResponsibilitiesAssist with...
-
Administrative Assistant
1 month ago
Minneapolis, Minnesota, United States Spark-Y: Youth Action Labs Full timeJob Title: Administration ApprenticeSpark-Y: Youth Action Labs is seeking a highly organized and detail-oriented Administration Apprentice to support our operations team. As an Administration Apprentice, you will play a crucial role in managing administrative tasks, assisting with financial duties, and contributing to the smooth running of our...
-
Administrative Assistant
4 days ago
Minneapolis, United States Robert Half Full timeJob DescriptionJob DescriptionWe are in search of an Administrative Assistant to join our team in Edina, Minnesota. In this role, you will be tasked with managing and organizing various administrative duties and processes. This role is crucial for the smooth operation of our team and involves working in a fast-paced environment. This is a short term contract...
-
Administrative Assistant
3 weeks ago
Minneapolis, Minnesota, United States Kipp Full timeJob Title: Administrative AssistantThe Administrative Assistant provides high-level administrative support to the Executive Director of KIPP Minnesota Public Schools. This role plays a critical part in ensuring the efficient and effective operation of the school, enabling the Executive Director to focus on strategic priorities.Key Responsibilities:Manage the...
-
Administrative Assistant
2 weeks ago
Minneapolis, United States Robert Half Full timeJob DescriptionJob DescriptionWe’re seeking a highly organized and detail-oriented Administrative Assistant to join our client’s team in Minneapolis, MN. This position requires someone who can manage day-to-day administrative tasks, support marketing and technology efforts, and facilitate smooth office operations. Don’t miss out on an opportunity to...
-
Administrative Assistant
2 weeks ago
Minneapolis, Minnesota, United States Kipp Full timeJob Title: Administrative AssistantThe Administrative Assistant provides high-level administrative support to the Executive Director of KIPP Minnesota Public Schools. This role plays a critical part in ensuring the efficient and effective operation of the school, enabling the Executive Director to focus on strategic priorities.Key Responsibilities:Manage the...
-
Administrative Assistant
2 weeks ago
Minneapolis, Minnesota, United States Wayzata Public Schools Independent School District 284 Full timeJob Title: Administrative ProfessionalWe are seeking a highly skilled and organized Administrative Professional to join our team at Wayzata Public Schools Independent School District 284.Job Summary:The successful candidate will serve as a liaison between students, parents, and the community, conducting business with middle school staff. This ten-month...
-
Administrative Assistant
2 weeks ago
Minneapolis, Minnesota, United States Wayzata Public Schools Independent School District 284 Full timeJob Title: Administrative ProfessionalWe are seeking a highly skilled and organized Administrative Professional to join our team at Wayzata Public Schools Independent School District 284.Job Summary:The successful candidate will serve as a liaison between students, parents, and the community, conducting business with middle school staff. This ten-month...
-
Administrative Assistant
4 weeks ago
Minneapolis, Minnesota, United States Aeon Full timeAbout AeonAeon is a nonprofit developer, owner, and manager of quality, affordable homes in the Twin Cities. Our mission is to provide stability to thousands of people each year by creating and preserving quality, affordable homes for those who need them most.Job SummaryWe are seeking an Administrative Assistant to join our team at The Rose, Pine Cliff, The...
-
Administrative Assistant
2 weeks ago
Minneapolis, Minnesota, United States Warners' Stellian Co., Inc. Full timeJob Title: Part-time Administrative AssistantAs a valued member of our team, you will play a crucial role in providing exceptional customer service and support to our customers. Your primary responsibilities will include:Key Responsibilities:Greeting and Assisting Customers: Welcome customers at the front desk, determine the purpose of their visit, and...
-
Administrative Assistant
4 weeks ago
Minneapolis, Minnesota, United States Aeon Full timeJob Title: Administrative AssistantAt Aeon, we are seeking an experienced Administrative Assistant to join our team at The Rose, Pine Cliff, The Jourdain, and Wellstone, referred to as South Quarter. This role will provide administrative, customer service, and general office support to our 210-unit apartment community.Key Responsibilities:Respond to...
-
Administrative Assistant
4 weeks ago
Minneapolis, Minnesota, United States The Salvation Army Central Territory Full timeJob Title: Administrative ProcessorAt The Salvation Army Central Territory, we are seeking a highly organized and detail-oriented Administrative Processor to join our team.Job SummaryThe Administrative Processor will be responsible for accurately processing and recording financial transactions, managing accounts receivable and payable, and performing...
-
Administrative Assistant
2 weeks ago
Minneapolis, United States Roth Staffing Companies Full timePosition Title: Administrative Assistant Job Duties/Description: Track and manage new client turn-ins, ensuring all necessary information is collected and organized for timely processing. Schedule and coordinate meetings. Find, replace, and organize necessary documents to support client cases. Prepare copies as needed. Scan and digitize documents as...
-
Administrative Assistant
4 weeks ago
Minneapolis, Minnesota, United States Della Infotech Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Della Infotech. As a key member of our administrative staff, you will be responsible for providing exceptional customer service, managing schedules, and ensuring the smooth operation of our medical office.Key ResponsibilitiesCustomer Service: Greet...
-
Administrative Assistant
2 weeks ago
Minneapolis, Minnesota, United States Inspire Medical Systems I Full timeAbout Inspire Medical SystemsInspire Medical Systems is a pioneering company in the medical device industry, dedicated to revolutionizing the sleep industry with its innovative medical device, designed to reduce Obstructive Sleep Apnea (OSA) severity for those who cannot tolerate or get consistent benefit from CPAP.We are committed to enhancing patients'...
-
Administrative Assistant
1 month ago
Minneapolis, Minnesota, United States Spark-Y: Youth Action Labs Full timeJob OpportunitySpark-Y: Youth Action Labs is seeking a detail-oriented and driven individual to join our team as an Administration Apprentice. This part-time, seasonal role offers a unique opportunity to gain valuable experience in a mission-driven organization.Key ResponsibilitiesManage and organize electronic and paper files to ensure efficient information...
-
Administrative Assistant
2 weeks ago
Minneapolis, Minnesota, United States Thrivent Financial Full timeJob SummaryWe are seeking a highly skilled and organized Administrative Assistant to provide advanced secretarial and administrative support to our VP, Audience & Experiential Engagement and Chief Curator, Thrivent Art Collection. The successful candidate will be responsible for handling communications, maintaining calendars, and coordinating travel,...
-
Administrative Assistant
4 weeks ago
Minneapolis, United States Ultimate Staffing Services Full timeJob DescriptionJob DescriptionPosition Title: Administrative AssistantLocation: 100% Onsite in BloomingtonPay: $20-$22/hourJob Description and Responsibilities:Answer and direct phone calls professionallyPerform administrative tasks such as paperwork, filing, and document organizationProcess and manage customer orders, ensuring accuracyFollow up with...