Legal Administrative Assistant

1 month ago


Minneapolis, United States Robert Half Full time

We are seeking an organized, detail-oriented Legal Administrative Assistant based in Minneapolis, Minnesota. The ideal candidate is proficient at multi-tasking and able to handle numerous responsibilities concurrently under demanding circumstances.


Key Responsibilities:

  1. Preparing Legal Documents: The Legal Administrative Assistant is chiefly responsible for typing, drafting, editing, and preparing a variety of legal court documents such as pleadings, motions, affidavits, subpoenas, and other forms of correspondence.
  2. Document Management: The role requires the organization and tracking of critical case documents, including pleadings and large volumes of discovery documents. The ability to perform electronic filings/e-filing with courts and agencies is essential.
  3. File Maintenance: The assistant will be expected to maintain both electronic and physical files to ensure records are easy to access and the filing system is well organized.
  4. Communication & Coordination: Effective communication and coordination with attorneys and paralegals is crucial to provide relevant information and to ensure the smooth running of cases.
  5. Calendar Updates & Monitoring: The candidate will be responsible for updating, coordinating, and following up on complex calendars to meet court and statutory deadlines.
  6. Record Keeping & Disposal: Ensuring that concluded legal matters are fully recorded in the electronic document management system and ensuring appropriate disposal of physical documents is a key part of this role.


Qualifications:

  • 2-3+ years of experience as a legal assistant, legal administrative assistant, or similar legal role.
  • Previous experience e-filing in state and/or federal courts.
  • Bachelor's degree, Legal Administrative certificate, or Paralegal certificate preferred.
  • Familiarity with legal software such as NetDocs, Microsoft Suite.
  • Strong attention to detail.
  • Excellent verbal and written communication skills.



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