Operations Assistant

4 weeks ago

Easton, United States Pezon Properties Full time

Are you a highly organized and proactive individual with a passion for real estate and executive support? Pezon Properties is seeking a detail oriented Operations Assistant to play a crucial role in facilitating real estate transactions and managing executive operations. In this role, you'll ensure smooth coordination from Agreement of Sale to post-settlement for purchases and from initiation to settlement for sales. You will also provide essential support to the CEO and oversee key operational tasks, driving efficiency and maintaining high standards across all areas. The successful candidate will be detail-oriented with a strong adherence to procedures, be able to effectively follow-up with stakeholders to ensure task completion, and be proactive in driving projects forward despite resistance.

Why work for us? We are a growing company with a great company culture and guiding core value principles. We are driven by a deep love for our mission, constantly striving for excellence and taking full ownership of our actions. Our culture is built on grit, integrity, and an unwavering commitment to making a difference. We are a team that values growth, resilience, and the relentless pursuit of betterment. 

If you are looking for a job that offers stability, a flexible remote work arrangement, full training and on-boarding, and continuous education to help you get to the next level of your life and career...come join our team

Position:

  • Full-time
  • Virtual

Responsibilities:

  • Facilitate real estate transactions, including coordination from the Agreement of Sale to post-settlement for purchases, and from initiation of a sale by the COO to settlement for sales.
  • Coordinate with title companies, insurance agencies, project managers, and real estate agents.
  • Work closely with acquisitions specialists, the COO, project managers, and third-party vendors/contractors/services.
  • Manage documentation and ensure accuracy using CRM (Left Main), Google Drive, Dropbox, and other tools.
  • Ensure timely contractor payments, completion of insurance processes, and accurate, efficient settlements.
  • Support the execution of real estate transactions, maintaining high standards of quality and timeliness.
  • Manage and process emails for the CEO, ensuring timely and accurate responses.
  • Arrange the CEO’s calendar, schedule meetings, and coordinate appointments.
  • Track and manage the CEO’s time effectively to optimize productivity.
  • Handle various miscellaneous tasks with stakeholders as needed.
  • Maintain confidentiality and professionalism in all interactions.
  • Conduct owner statement audits to ensure accuracy in property management reports.
  • Track key performance indicators (KPIs) for employees.
  • Audit lead and opportunity records in the CRM to ensure nothing is missed or filed incorrectly.
  • Monitor tenant status, including vacancies, delinquencies, and evictions.
  • Provide support and improvement for CRM and other systems.
  • Configure call flows.

Qualifications:

  • College degree preferred; additional certifications preferred.
  • Experience in an operations support role or similar administrative position.
  • Proficiency in CRM systems, Google Docs/Sheets, and other relevant software.
  • Prior experience as an executive assistant or in a similar administrative role is preferred
  • Proficiency in using Outlook, Dropbox, and other office productivity tools.
  • Strong organizational skills with exceptional attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to manage multiple tasks and prioritize effectively.
  • Experience in real estate transaction coordination or related field is preferred.
  • Familiarity with document management tools and communication platforms.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Proficiency in managing tasks and priorities efficiently.
  • Ability to maintain professional at all times. 

Compensation:

  • Salary + bonus

Benefits:

  • Paid Vacation

About Our Company:

Pezon Properties is a local, family-owned home buying business that helps homeowners sell their properties quickly and easily without the stress of selling the traditional way. We simplify the home selling process and eliminate the hassles that come with selling your home. You are provided with solutions, convenience, and a great customer experience. We are easy to work with and do fair, win-win deals.

We are not flippers or wholesalers looking to make a quick profit. We are from the Lehigh Valley and invest back into the community to make it a better place for us all to live. We have been working directly with our neighbors to buy homes since 2014.

Our Company Core Values:

  • Belief
  • Customer-focused
  • Obsessive Pursuit of Excellence
  • Extreme ownership
  • Responsibility
  • Integrity
  • Grit
  • Intelligence
  • Hungry/Competitive
  • Hustle
  • Humble
  • Courage

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