Administrative Support Assistant III, Arizona Simulation Technology

4 days ago

Tucson, United States University of Arizona Full time


Administrative Support Assistant III, Arizona Simulation Technology & Education Center (ASTEC)

Posting Number
req21552

Department
AZ Simulation Technology & Edu

Department Website Link

Location
University of Arizona Health Sciences

Address
Tucson, AZ USA

Position Highlights

An exciting position is available for an Administrative Support Assistant III with the Arizona Simulation Technology and Education Center (ASTEC). The purpose of this position is to provide administrative support for all components of the day-to-day simulation training operation for the Arizona Simulation Technology and Education Center (ASTEC).

The person in this position engages with internal and external stakeholders to ensure a successful experience with all training activities within a university service center that produces 30,000 annual learner contact hours. The components of this position include all areas of administrative support to carry out the mission of ASTEC, including oversight of the training schedule, management and data analysis for expenditures, inventory control, reinforcing policy and procedures, and the overall organization of facility resources.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Oversight of Training Schedule:

  • Provides
    administrative support for all stages of a simulation activity (see
    attached procedure), most notably tracking new requests, confirming
    details on scheduled training sessions, prerequisite correspondence with
    faculty and external users, and all necessary support managing learners
    and instructors upon entry in to the simulation center.

Finance and Inventory:

  • Coordinates
    and supports key financial processes for ASTEC operations including
    purchasing card (Pcard) reconciliation, expenditure tracking, and monthly
    reconciliation against the budget. Responsible for purchasing all
    non-capital asset equipment and supplies, tracking receipt and storage,
    and maintaining simulation center inventory database in coordination with
    other center staff.

Coordination of Resources:

  • Utilize
    university systems to coordinate and schedule departmental travel,
    reconcile departmental travel expenses upon staff return, process
    laboratory maintenance requests and maintain the physical simulation
    center spaces. Confirm timely fulfillment of all facilities-related
    requests.
  • General office documentation, correspondence, and
    reporting:
  • Performs
    a variety of administrative duties to facilitate the effective and
    efficient daily operation of the center including document preparation,
    database updates/maintenance, monthly report generation and analysis,
    email monitoring and correspondence, and the overall scheduling functions
    for the center.
  • Assists
    and leads tours, coordinates with VIP's and special workshops,
    participates as a testing proctor, and manages volunteers as needed.
    Serves as a liaison to faculty, staff, students, and guests coming to the
    center and coordinates the logistics needed for a successful activity or
    event such as learner/instructor orientation, attendance and contact hour
    tracking and reporting, set up and staging with other center staff,
    signage, and visitor parking as needed.

Knowledge, Skills, and Abilities (KSAs):

  • Proficiency
    in computer applications and office software (i.e. Word, Excel).
  • Organization
    and time management skills, ability to multitask at various times.
  • Strong
    written and verbal communication skills
  • Effective
    organizational skills.
  • Strong
    problem-solving abilities.
  • Ability to maintain discretion and diplomacy
    toward sensitive and confidential information.
Minimum Qualifications
  • High school diploma or high school diploma equivalency is required.
  • Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.


Preferred Qualifications

FLSA
Non-Exempt

Full Time/Part Time
Full Time

Number of Hours Worked per Week
40

Job FTE
1.0

Work Calendar
Fiscal

Job Category
Organizational Administration

Benefits Eligible
Yes - Full Benefits

Rate of Pay
$20.33 - $25.41

Compensation Type
hourly rate

Grade
5

Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Grade Range Minimum
$20.33

Grade Range Midpoint
$25.41

Grade Range Maximum
$30.49

Career Stream and Level
OC3

Job Family
Administrative Support

Job Function
Organizational Administration

Type of criminal background check required:
Name-based criminal background check (non-security sensitive)

Number of Vacancies
1

Target Hire Date

Expected End Date

Contact Information for Candidates
Marites John | calalang@arizona.edu

Open Date
12/19/2024

Open Until Filled
Yes

Documents Needed to Apply
Resume and Cover Letter

Special Instructions to Applicant
Please note: If invited to interview, please be prepared to provide three (3) professional references.

Diversity Statement
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.

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