Executive Administrative Assistant

3 weeks ago

Lake Worth Beach, United States Palm Beach State College Full time
Join our team

What We Offer

At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles. As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees. We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives.

About this role
Under limited supervision, responsible for providing high level administrative support by compiling information and preparing reports, compiling information requests, and performing relevant administrative support functions while maintaining confidentiality on all communications and matters in the department.

What a day of an Executive Administrative Assistant looks like:

Performs highly confidential administrative support duties that require broad and comprehensive knowledge of the organization's policies and operations.
  • Monitors various projects to ensure maximum effectiveness and compliance.
  • Answers, screens, researches, informs, advises, records, processes and follows-up on all customer requests efficiently and expeditiously as received by telephone, mail or personally from citizens, elected officials, agencies, and College faculty and staff.
  • Drafts responses on more complex correspondence under own signature. Informs supervisor of actions taken.
  • Acts as a liaison to a wide variety of College personnel among departments, functions, or groups, within the College.
  • Maintains and controls records. Including, but not limited to, database, logs, cost records, and general records.
  • Manages and maintains calendar: schedules and confirms appointments and meetings, arranges for meeting rooms or facilities.
  • Assists in the preparation of electronic purchase orders, expense reports, and budget transfers as needed.
  • Assists supervisor with record keeping, to include tracking funding, expenses, and related departmental records. Includes development and use of complex spreadsheets.
  • Acquires knowledge of other staff duties and serve as a backup, as necessary.
  • Performs other job-related duties as assigned.
We'd love to hear from you if you have the following:

Education and Experience:
  • High school diploma or GED with additional training related to the position
  • Three years related experience
Knowledge of:
  • Office management and administration
  • Microsoft Office Professional or similar applications
Skilled in:
  • Delivering a high level of customer service
  • Attention to detail while maintaining effective time and task management
  • Problem and situation analysis
Ability to:
  • Organize and prioritize multiple, competing priorities to maximize personal and team effectiveness
  • Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations and take responsibility for a high level of service
  • Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public
  • Maintain strict confidentiality and discretion
Licenses, Registration, Certifications, or Special Requirements:
  • Regular physical attendance required
Work Environment and Physical Demand:
  • Reach and grasp objects
  • Stoop, bend, kneel, crouch, or crawl
  • Stand for extended periods of time
  • Use of video display terminal
  • Use of manual dexterity and fine motor skills
  • Communicate information orally and in writing
  • Receive and understand information through oral and written communication
  • Proofread and check documents for accuracy
  • Work a fluctuating work schedule
This job description is intended to be generic in nature and describe the essential functions of the job. It is not an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority. Certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.

The minimum base pay for this position starts at $18.66 hourly; however, the offer may vary based on the candidate's education and experience.

Application Deadline

This position is open until filled. Initial review date: October 10, 2024

Wait, there is more
  • Culture: Be part of an inclusive, Panther First environment where every role has a purpose, and employees have a sense of belonging.
  • Education Benefits: Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more. Public Service Loan Forgiveness institution.
  • Health and Wellness: Medical, dental, vision, disability, life insurance, parental leave, and more. Medical and dental insurance is available at no cost to the employee.
  • Generous Time Off: Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.
  • Panther Perks: Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.
  • Professional Development: Leadership programs, professional learning workshops, and more.
  • Retirement Investments: State retirement plan options and voluntary 403(b) and 457 plans.
READY TO APPLY? Here's your application preparation

Please review the following information to apply for a position at Palm Beach State College:
  • Carefully review the minimum qualifications advertised for the available position, as only applicants meeting the minimum requirements will be considered.
  • Background Check/ Drug Screen may be required based on the specific requirements of the position for which the application is being submitted. Employment is contingent upon passing a drug test and completing a criminal background investigation.
  • An essential goal of the Office of Human Resources is to respond to all applicants once a selection is made. Please take notice of the position closing date advertised. Whenever positions are filled, the Office of Human Resources responds to all applicants who have submitted applications.
  • The College conducts its employment activity within the State of Florida except for occasional brief and temporary pre-approved periods related to college travel.


Application Deadline
This position is open until filled

  • Executive Administrative Assistant

    4 weeks ago

    Salt Lake, Utah, United States Compunnel Inc. Full time

    Job Title: Executive Administrative AssistantJob Summary:We are seeking an experienced Executive Administrative Assistant to join our team at Compunnel Inc. The ideal candidate will have a strong background in administrative support and be able to provide exceptional support to our senior executives.Key Responsibilities:Coordinate travel arrangements and...

  • Executive Administrative Assistant

    1 month ago

    Virginia Beach, United States PeopleShare Inc Full time

    PeopleShare is hiring for an Executive Administrative Assistant! The ideal candidate for this direct hire role with have previous experience as an Executive Assistant at the CEO/President level, is a master organizer, and has a talent for multitasking. If that sounds like you, apply today! Job Details: M-F, 8am- 5pm, nights as weekends as needed ...

  • Executive Administrative Assistant

    3 weeks ago

    Virginia Beach, United States PeopleShare Inc Full time

    PeopleShare is hiring for an Executive Administrative Assistant! The ideal candidate for this direct hire role with have previous experience as an Executive Assistant at the CEO/President level, is a master organizer, and has a talent for multitasking. If that sounds like you, apply today! Job Details: M-F, 8am- 5pm, nights as weekends as needed ...

  • Executive Administrative Assistant and Office Administrator

    4 days ago

    West Palm Beach, United States Amerant Full time

    Executive Administrative Assistant and Office Administrator The Executive Administrative Assistant and Office Administrator provides support to the West Palm Beach Executive Team, and other C-Suite Executives as needed. Acts as a liaison with the CEO's Senior Executive Assistant and works with the Chief People Officer and the Facilities Manager to ensure a...

  • Executive Administrative Assistant

    3 weeks ago

    salt lake city, United States Compunnel Inc. Full time

    Our client is an aerospace & defense company. They are seeking an Executive Administrative Assistant who would provide executive administrative support to the VP/GM Networking and Data Link Solutions with the ability to predict, anticipate and execute on the business needs of the office.The ideal candidate should have:High school diploma with a minimum of 8...

  • Executive Administrative Assistant

    2 weeks ago

    Salt Lake City, United States Compunnel Inc. Full time

    Our client is an aerospace & defense company. They are seeking an Executive Administrative Assistant who would provide executive administrative support to the VP/GM Networking and Data Link Solutions with the ability to predict, anticipate and execute on the business needs of the office.The ideal candidate should have:High school diploma with a minimum of 8...

  • Executive Administrative Assistant

    3 weeks ago

    Salt Lake City, United States Compunnel Inc. Full time

    Our client is an aerospace & defense company. They are seeking an Executive Administrative Assistant who would provide executive administrative support to the VP/GM Networking and Data Link Solutions with the ability to predict, anticipate and execute on the business needs of the office.The ideal candidate should have:High school diploma with a minimum of 8...

  • Executive Administrative Assistant

    4 weeks ago

    Myrtle Beach, South Carolina, United States American Financial Network - Myrtle Beach Full time

    Job SummaryWe are seeking a highly skilled and organized Executive Administrative Assistant to provide exceptional support to our Loan Officer team at American Financial Network - Myrtle Beach. The ideal candidate will possess excellent communication skills, strong organizational abilities, and the ability to multitask in a fast-paced environment.The...

  • Executive Administrative Assistant

    3 weeks ago

    Salt Lake City, United States Chipton Ross Inc. Full time

    Job DescriptionJob DescriptionChipton-Ross is seeking an Administrative Assistant  for a contract opportunity in Salt Lake City, UT. This position is 100% onsite. There is a possibility to be converted to a full-time hire depending on business needs and contract performance. RESPONSIBILITIES:Coordinate executive calendar management, events to include...

  • Executive Administrative Assistant

    2 weeks ago

    newport beach, United States Research Affiliates Full time

    JOB DESCRIPTIONThe Executive Administrative Assistant has primary responsibility for providing administrative support to the Research Affiliates’ external facing teams with a focus on maintaining calendars, agendas, and travel. S/he will work closely with the personal assistant to the Chair and the executive assistant to the CEO/senior executives. The...

  • Executive Administrative Assistant

    2 weeks ago

    Newport Beach, United States Research Affiliates Full time

    JOB DESCRIPTIONThe Executive Administrative Assistant has primary responsibility for providing administrative support to the Research Affiliates’ external facing teams with a focus on maintaining calendars, agendas, and travel. S/he will work closely with the personal assistant to the Chair and the executive assistant to the CEO/senior executives. The...

  • Executive Administrative Assistant

    2 weeks ago

    Newport Beach, United States Research Affiliates Full time

    JOB DESCRIPTIONThe Executive Administrative Assistant has primary responsibility for providing administrative support to the Research Affiliates’ external facing teams with a focus on maintaining calendars, agendas, and travel. S/he will work closely with the personal assistant to the Chair and the executive assistant to the CEO/senior executives. The...

  • Executive Administrative Assistant

    3 weeks ago

    Salt Lake City, United States JobRialto Full time

    Job Summary: Provide executive administrative support to the VP/GM Networking and Data Link Solutions with the ability to predict, anticipate and execute on the business needs of the office. Key Responsibilities: • Coordinate executive calendar management, events to include onsite/offsite coordination and travel arrangements. • Interact positively with...

  • Administrative Assistant

    3 weeks ago

    Lake Worth Beach, United States Coherent Staffing Solutions Full time

    Job Description We are seeking an Administrative Assistant for our client located in Lake Wales, FL. You will perform clerical and administrative functions in an office environment. Duration: 4 months Responsibilities: Greet and assist onsite guests Answer inbound telephone calls Be punctual Present a professional attitude and appearance Customer Service...

  • Executive Administrative Assistant

    4 weeks ago

    salt lake city, United States Compunnel Inc. Full time

    Duration: 06 Months (with a possibility of extension)Client: One of the largest Aerospace and Defense companiesOverview:We are looking for an Executive Admin Assistant who will book travel for Engineering organization and help with expense reporting. Duties:Use company travel system to coordinate travel arrangements and expense reporting.Interact positively...

  • Executive Administrative Assistant

    1 month ago

    salt lake city, United States Compunnel Inc. Full time

    Duration: 06 Months (with a possibility of extension)Client: One of the largest Aerospace and Defense companiesOverview:We are looking for an Executive Admin Assistant who will book travel for Engineering organization and help with expense reporting. Duties:Use company travel system to coordinate travel arrangements and expense reporting.Interact positively...

  • Executive Administrative Assistant

    1 month ago

    Salt Lake City, United States Compunnel Inc. Full time

    Duration: 06 Months (with a possibility of extension)Client: One of the largest Aerospace and Defense companiesOverview:We are looking for an Executive Admin Assistant who will book travel for Engineering organization and help with expense reporting. Duties:Use company travel system to coordinate travel arrangements and expense reporting.Interact positively...

  • Executive Administrative Assistant

    3 weeks ago

    Salt Lake City, United States HonorVet Technologies Full time

    Title: Executive Administrative Assistant (SLC) Location: 515 Colorow Rd Salt Lake City UT 84108 Must be able to report onsite. Possible 1 day a week at home. Duration: 1 to 1.5 months Job Description The primary responsibility of this position is to provide executive-level administrative support to the General Manager and Head of Clinical...

  • Executive Administrative Assistant

    3 weeks ago

    Salt Lake City, UT, United States Compunnel Inc. Full time

    Our client is an aerospace & defense company. They are seeking an Executive Administrative Assistant who would provide executive administrative support to the VP/GM Networking and Data Link Solutions with the ability to predict, anticipate and execute on the business needs of the office.The ideal candidate should have:High school diploma with a minimum of 8...

  • Executive Administrative Assistant and Office Administrator

    2 weeks ago

    West Palm Beach, FL, United States Amerantbank Full time

    Executive Administrative Assistant and Office AdministratorThe Executive Administrative Assistant and Office Administrator provides support to the West Palm Beach Executive Team, and other C-Suite Executives as needed. Acts as a liaison with the CEO’s Senior Executive Assistant and works with the Chief People Officer and the Facilities Manager to ensure a...