Administrative Assistant
1 day ago
Position: Administrative Assistant
Department: Office of Property Management Administration
Reports To: Executive Director, Steve Belloise
Classification: Non-Exempt
General Description
Provides office administration and project support for divisional personnel.
Specific Duties/ Responsibilities
The following specific responsibilities are representative of duties required in this position. They may be unilaterally but reasonably changed based on the working environment and departmental needs.
• Processes office correspondence and related information.
• Assist with processing of all expense reports.
• Maintains financial databases to monitor progress.
• Prepares invoices for payment.
• Processes calls and requests for helpdesk, environmental, construction & real estate projects.
• Processes confidential information.
• Prepares invoices for payment and maintains electronic database.
• Maintain files.
• Other duties as assigned.
Qualifications/ Skills
• Outstanding organizational, support services, communication and secretarial skills required.
• Must be able to handle multiple task.
• Must be able to maintain confidentiality
• Ability to establish priorities and execute effectively.
• Computer literate with Microsoft Office that includes Word, Excel and PowerPoint.
• Ability to operate office equipment.
• Must work well under pressure and be able to meet deadlines.
• Ability to perform job responsibilities with good judgment and work independently.
• Must have a professional, business presence.
Education and/or Experience
• Certificate from an accredited secretarial school or equivalent in working experience.
• Minimum of three years administrative experience.
Physical Demands
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Monday - Friday, 8:45 AM - 4:45 PM, with a one-hour unpaid lunch break
35 hours weekly
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