Administrative Assistant

1 month ago


Newark, United States Johnson, Mirmiran, and Thompson Inc. Full time

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm of more than 2,300 professionals that provides a full range of multi-disciplined engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT, is currently ranked #61 on Engineering News-Record's list of the Top 500 Design Firms.

JMT's Newark, DE Administration Team is seeking an Administrative Assistant to be responsible for office administration tasks. This is a full-time, in-office opportunity.

Our Employee Stock Ownership Plan (ESOP) is provided at no cost to the employee and provides a beneficial interest in the company. JMT offer a rich benefits package, including:

+ Paid Leave Time

+ Paid Holidays

+ Paid overtime (1.5 x hourly rate)

+ Affordable & Widely accepted health, dental and vision insurance

+ Excellent 401K Retirement Plan

+ Education Reimbursement program

Pay range is $23-30/hour. Salary range is based upon background and level of experience.

Essential Functions and Responsibilities

General Administration

+ Review and edit various documents. Support office staff with document formatting.

+ Create general communication/correspondence.

+ Organize documents

+ Schedule monthly Office Meetings, coordinate presenters and prepare draft agenda

+ Copy, bind documents to create reports

+ Process incoming/outgoing mail

+ Answer and transfer incoming calls

Office Space

+ Maintain tidiness and organization of general office areas (breakroom, print room, supply room, conference rooms, lobby)

+ Manage building lobby and JMT office access process (access codes and key cards)

+ Be primary contact with the building management office

+ Maintain breakroom supplies inventory, small appliances and coffee station

+ Maintain print room - clean and organize as needed, monitor inventory of office supplies, copy paper and printer cartridges, and replace as needed

Coordination with outside vendors

+ Order meals for training sessions, meetings, and other events

+ Coordinate office events such as awards banquets and holiday parties

+ Manage vendors that support the office including breakroom supplies, office security, reproduction/print room, plant maintenance, offsite storage, etc. Review and process invoices from vendors.

Additional Duties

+ Manage new employee on boarding process

+ Oversee career fair process including scheduling with university and coordinating attendees/materials

+ Manage the contract execution process

+ Manage the subcontract process

+ Expense Reports for Office Leader and Section Heads

+ Assist with administrative tasks on various projects

Nonessential functions and responsibilities:

+ Perform other related duties as assigned

Required SkillsRequired Experience

+ High school diploma or equivalent

+ Minimum 3 years of related experience, as outlined in the Essential Functions and Responsibilities above

+ Minimum of 3 years related office administration experience

Qualifications preferred:

+ Proficiency in using Microsoft Office Suite Products

Working Conditions:

Work is performed within a general office environment. Work is generally sedentary in nature, but may require occasional standing and walking. Lifting and carrying objects up to 20 pounds. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

JMT is an Equal Opportunity Employer M/F/Disability/Vet/Sexual Orientation/Gender Identity, and we are proud to be building an inclusive and diverse workforce.



  • Newark, United States Youth Consultation Services Full time

    To provide comprehensive administrative and secretarial support to the Early Intervention Service Coordination Unit, enabling smooth operations and efficient service delivery. Duties/ Responsibilities: Administrative Support: Provide clerical assista Administrative Assistant, Administrative, Operations, Assistant, Communication


  • Newark, United States Youth Consultation Services Full time

    To provide comprehensive administrative and secretarial support to the Early Intervention Service Coordination Unit, enabling smooth operations and efficient service delivery. Duties/ Responsibilities: Administrative Support: Provide clerical assista Administrative Assistant, Administrative, Operations, Assistant, Communication Learn More


  • Newark, United States AmeriCold Logistics, LLC Full time

    Perform various routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. What Youll Do : - Answer telephones a Administrative Assistant, Administrative, Microsoft, Assistant, Manufacturing, Technology Learn More


  • Newark, United States Johnson Mirmiran Thompson, Inc. Full time

    Administration. Review and edit various documents. Support office staff with document formatting. Create general communication/correspondence. Organize documents Schedule monthly Office Meetings, coordinate presenters and prepare draft agenda. Copy, Administrative Assistant, Administrative, Assistant, Construction, Process


  • Newark, United States Johnson Mirmiran Thompson, Inc. Full time

    Administration. Review and edit various documents. Support office staff with document formatting. Create general communication/correspondence. Organize documents Schedule monthly Office Meetings, coordinate presenters and prepare draft agenda. Copy, Administrative Assistant, Administrative, Assistant, Construction, Process Learn More


  • Newark, United States Mathnasium Full time

    Benefits: 401(k) Join our A Team. Across North America and all over the world, Mathnasium Learning Centers are committed to teaching children math so that they understand it, master it, and love it. The Mathnasium Method the result of decades of hand Administrative Assistant, Administrative, Assistant, Math, Education


  • Newark, United States The Learning Experience Full time

    Join the fastest growing childcare company today! We are leaders in the early education industry and our people are given the opportunity to do their best every day, in our state-of-the-art centers. Center Leaders influence the growth and development Administrative Assistant, Administrative, Leadership, Assistant, Education


  • Newark, New Jersey, United States Rutgers University Full time

    About Rutgers University">Rutgers University is a premier public research university located in Newark, New Jersey. As an anchor institution in the city, we are committed to serving our community and fostering economic growth.">Job Summary">We are seeking an Administrative Coordinator to join our team in the Department of Political Science. This role will...


  • Newark, United States Aire Serv Full time

    Qualifications• 2+ years of administrative service experience• Detail-oriented, with superior organizational skills• Multitasking and Time Management skills• Ability to work independently to complete assignments• Strong written and verbal communication skills• Good work ethic and willingness to learn new methods | Responsibilities • The HVAC...


  • Newark, United States Johnson, Mirmiran, and Thompson Inc. Full time

    Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm of more than 2,300 professionals that provides a full range of multi-disciplined engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT, is currently ranked #61 on Engineering News-Record’s...


  • Newark, United States Johnson, Mirmiran & Thompson Full time

    Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm of more than 2,300 professionals that provides a full range of multi-disciplined engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT, is currently ranked #61 on Engineering News-Record's...


  • Newark, United States Youth Consultation Services Full time

    Job Summary: To provide comprehensive administrative and secretarial support to the Early Intervention Service Coordination Unit, enabling smooth operations and efficient service delivery. Duties/Responsibilities: Administrative Support: * Provide clerical assistance to the Service Coordination Unit, including scheduling meetings, managing calendars,...


  • Newark, New Jersey, United States Levy Full time

    About the Company:Levy, a leading presence in the Food, Beverage, and Retail industry, is committed to creating unforgettable experiences for our guests and providing opportunities for growth and development for our associates. Our team members enjoy competitive wages, excellent benefits, and a positive work environment.Key Responsibilities:The Concessions...


  • Newark, United States YCS Full time

    Job Summary: To provide comprehensive administrative and secretarial support to the Early Intervention Service Coordination Unit, enabling smooth operations and efficient service delivery.Duties/Responsibilities: Administrative Support:Provide clerical assistance to the Service Coordination Unit, including scheduling meetings, managing calendars, and...


  • Newark, United States YCS Full time

    Job Summary: To provide comprehensive administrative and secretarial support to the Early Intervention Service Coordination Unit, enabling smooth operations and efficient service delivery.Duties/Responsibilities: Administrative Support:Provide clerical assistance to the Service Coordination Unit, including scheduling meetings, managing calendars, and...


  • newark, United States Randstad US Full time

    administrative assistant. + newark , new jersey + posted november 8, 2024 **job details** summary + $19 - $20 per hour + temporary + category office and administrative support occupations + reference1055705-2 job details This randstad at work job gives you the power to choose the job you want and complete hiring documents right from your...


  • Newark, United States Med-Scribe, Inc. Full time

    Med-Scribe, Inc is a staffing agency that has been recruiting top talent within the healthcare industry for over 35 years! As a small, local agency deeply rooted in our community, we're passionate about pairing exceptional candidates with the perfect opportunities.​ We have partnered with a thriving non-profit organization located in Newark, NY, to find an...


  • Newark, Delaware, United States Helms Medical Services LLC Full time

    About the Role:This is an exciting opportunity for a certified medical assistant to join our team at Helms Medical Services LLC. As a key member of our healthcare team, you will be responsible for providing exceptional patient care and administrative support.The estimated annual salary for this position is $55,000 - $70,000 depending on location and...


  • Newark, Delaware, United States Helms Medical Services LLC Full time

    Job DescriptionWe are searching for a dedicated Certified Medical Assistant to become an integral part of our team at Helms Medical Services LLC. Our organization is committed to providing exceptional medical care to our patients.Estimated Salary: $48,000 - $65,000 per yearKey ResponsibilitiesEnsure the smooth operation of our medical facility by handling...


  • Newark, New Jersey, United States University Hospital, Newark NJ Full time

    The University Hospital in Newark, NJ is seeking a highly skilled Administrative Services Assistant to join our team. This role will provide administrative support to our clinical staff, ensuring seamless operations in our busy clinic.The Administrative Services Assistant will be responsible for managing patient records, scheduling appointments, and...