Human Resources Coordinator

2 weeks ago

Fremont, United States Ultimate Staffing Full time

Ultimate Staffing is a HR Coordinator to support a fast-paced traffic control company located in Fremont, CA. This is a contract to hire position with a pay range of $29 to $35/hr.

POSITION SUMMARY:

The Human Resources Coordinator will assist in Human Resources functions. HR Coordinator will have some or all of the following functional areas: full cycle recruiting, benefits administration, employee relations, compliance and is a back-up in the area of workers' compensation and leaves of absence. This position is a fast-paced role which requires an extremely perceptive person who is capable of relating to individuals at all levels within the organization. The Human Resources Coordinator must be sensitive to the company needs, employee goodwill, and business needs. Providing a great customer experience to our work force by listening, understanding and solving issues and problems in a clear, effective and empathetic manger is a must.

POSITION DUTIES:

* First contact person for HR Department, screens questions, issues and inquiries and directs them accordingly.

* Administers employee verification programs such as Driver Program and Drug Testing.

* Maintains human resources records by maintaining complete files for every employee, such as New Policies and Training Records.

* Assist with Onboarding and Offboarding process.

* Assists with recruitment cycle for all open positions, job description writing, resume review, phone screens, interviews, and reference checks.

* Helps employees by explaining benefit programs and assist with employee benefits enrollment for all non-union employees.

* Verifies candidates background by performing background checks and calling references.

* Is back up with Workers Compensation.

* Completes EDD forms for employees.

* Maintains manager and employee confidence by keeping human resources information confidential.

* Assist with internal professional development and training initiative. Use of Learning Management System.

* Track leave of absence process. Performing data entry of leave of absence and benefit information into the human resources information, time & attendance, and payroll systems.

* Assists with employee questions queries such as: PTO requests, W2 assistance, leaves of absence, initial payroll questions, HRIS questions, etc., via phone, chat, or email.

* Performs HR administrative duties and assists Training/Safety Department with administrative duties.

* Creates and updates Standard Operating Procedures and ensures all Desk Procedures are well documented.

* Schedules meetings and interviews as requested by Sr. HR Manager or other department Managers.

* Makes photocopies; mails, scans and emails documents; and performs other clerical functions.

* Files documents into appropriate employee files.

* Assists or prepares correspondence as requested.

* Prepares new-employee files.

* Processes mail.

* Other duties as assigned.

SKILLS AND QUALIFICATIONS:

  • Excellent verbal and written communication skills.
  • Excellent interpersonal, negotiation, and conflict-resolution skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Ability to prioritize tasks and to delegate them when appropriate.
  • Ability to act with integrity, professionalism, and confidentiality.
  • Thorough knowledge of employment-related laws and regulations.

Strong attention to detail, goal oriented.

Working understanding of human resource principles, practices and procedures.

Knowledge and understanding of employee relations.

Ability to function well in a high-paced and at times stressful environment.

Proficient with Microsoft Office Suite or related software.

Commitment to excellent customer service.

Construction or related industry experience is helpful, though not required.

Union experience is helpful, though not required.

Ability to prioritize and manage multiple responsibilities.

REQUIREMENTS

Minimum 3 - 5 years Human Resources experience

* Bachelor's degree in Human Resources or similar field a plus

Proficiency with or the ability to quickly learn the organizations HRIS and talent management systems.

* Experience with BambooHR a plus, not required

* Bilingual in English and Spanish strongly preferred, not required

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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