HR Administrator

3 weeks ago

San Antonio, United States Toyota Full time
Overview Who we are Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world's most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We're looking for diverse, talented team members who want to Dream. Do. Grow. with us. Toyota Manufacturing is looking to develop new innovative solutions to support the future of mobility, and values being a member of a local and global community. We offer an inclusive team environment that values "respect for people" and we are a company with a rich history and an exciting future to pursue your professional dreams. Along with great pay, amazing benefits, and a stable work environment - Toyota Manufacturing has it all."

To save time applying, Toyota does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position at this time.

Who we're looking for

Toyota'sHuman ResourcesDepartment is looking for a passionate and highly motivatedHR Administrator.

The primary responsibility of this role is to support the Human Resources Development (HRD) group at Toyota Motor Manufacturing Texas (TMMTX) with new hire orientation (NHO), special events, and other administrative responsibilities and projects.

Reporting to the HR Manager - Talent Management, the person in this role will support the department's objective to train the future advanced manufacturing workforce.

This position is based at our manufacturing facility in San Antonio, Texas. The selected candidate will be expected to reside within commutable distance of this location. Relocation assistance isn't available for this position.

What you'll be doing

  • Supporting New Hire Orientation/onboarding of new Production or Skilled Team Members.

  • Coordinate special events or training classes that the group will need support with, including ordering and setup of food and beverages for those activities.

  • Tracking expenses to ensure budget is met, establishing new blanket Purchase Orders each fiscal year for recurring expenses, and tracking end of month accruals to submit to Accounting and Finance.

  • Filing records that need to be kept for HR compliance purposes; assist with filing of confidential paperwork in HR secured room.

  • Primary function to give presentations/general training to NHO groups, including, but not limited to assistance in setting up their direct deposit, helping get their PPE, setting up their phones with Toyota apps (like One Toyota), etc. and answering any questions they may have.

  • Various HRD related job duties, including city regulatory submittals; internal and external audits of records in control/support of OSHA; environmental and HR compliance training.

  • Assist with ordering, catering, setting up food for HR department meetings/events.

  • Manage/support bereavement process (ex. ordering flowers, bereavement box, etc.).

  • Support of Quality Control Circle, Advanced Manufacturing Technology, and Advanced Technology Manufacturing Academies program events and weekly reflection activities.

  • Support daily ordering and budgetary requests.

  • Use Ariba to create purchase requisitions as needed and reconcile/receive PRs as invoices are uploaded.

  • Create standardized work as required.

  • Coordinate calendar invites as needed.

  • Assist in registration and payment for job/career fairs.

What you bring

  • Experience in HR training and development (minimum of one year).

  • Proficiency with Microsoft Excel, including proven ability to create/use formulas, pivot tables, graphs, etc.

  • Proficiency with Microsoft PowerPoint, including creating PPT presentations with animations.

  • Experience with Ariba system - creating purchase requisitions, receiving invoices, and resolving any reconciliation issues.

  • Budget management experience, including effective problem solving to address budgetary issues.

  • Proven ability to successfully communicate, interact, and present to all levels of the organization, to convey key messages.

  • Ability to work on multiple projects simultaneously, and flexibility to adjust to changing needs.

  • Experience managing highly confidential information.

  • Experience supporting administrative duties for multiple groups with minimal supervision and little direction.

  • Event planning experience.

  • This position requires driving. A motor vehicle record that's acceptable by company standards is required for this position.

Added bonus if you have

  • Knowledge of Toyota Way and Toyota Production System (TPS).

  • Experience working in a manufacturing environment or for staffing agencies hiring for manufacturing environments.

  • Experience resolving new hire onboarding issues.

  • Experience with Stay Surveys/retention surveys and conducting follow-conversations.

What We'll Bring

During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include:

  • A work environment built on teamwork, flexibility and respect

  • Professional growth and development programs to help advance your career, as well as tuition reimbursement

  • Team Member Vehicle Purchase Discount

  • Toyota Team Member Lease Vehicle Program (if applicable)

  • Comprehensive health care and wellness plans for your entire family

  • Flextime and virtual work options (if applicable)

  • Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute

  • Paid holidays and paid time off

  • Referral services related to prenatal services, adoption, childcare, schools and more

  • Tax Advantaged Accounts (Health Savings Account, Health Care FSA, Dependent Care FSA)

Belonging at Toyota

Our success begins and ends with our people. We embrace diverse perspectives and value unique human experiences. Respect for all is our North Star. Toyota is proud to have 10+ different Business Partnering Groups across 100 different North American chapter locations that support team members' efforts to dream, do and grow without questioning that they belong. As a company that has been one of DiversityInc's Top 50 Companies for Diversity and a member of The Billion Dollar Roundtable supporting minority and woman-owned suppliers for over 10 years, we are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business.

Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.

Have a question, need assistance with your application or do you require any special accommodations? Please send an email to talent.acquisition@toyota.com.

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