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Human Resources Assistant

3 months ago

New York, United States Mayer Brown Full time

Overview:

Mayer Brown is an international law firm positioned to represent the worlds major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative, and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firms client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Human Resources department in our New York office as a Human Resources Assistant.

The Human Resources Assistant provides support in various day-to-day operations of the US-HR department including assisting in the coordination of various office functions, employee relations and daily processing of personnel changes. Provides support to the U.S. HR, Recruiting, Benefits, Payroll and HRIS teams.

Responsibilities:

Essential Functions:

  • Accounts for the filing and maintenance of HR records to include, U.S. employee and attorney information. Maintains administrative files as well as files containing frequently-used forms and documents
  • Provide routine support and update templates related to leaves of absence, separations, reclassifications, employment verification, and personnel file records
  • Conducts audits of all files in accordance with the Firms retention policy and coordinates annual process of shipping documents to offsite storage
  • Serves as back-up for conducting H.R. portion of New Hire Orientation as needed
  • Runs queries reports from PeopleSoft as needed
  • Maintains tracking logs (NY bar admissions, mentoring, onboarding & departures), record keeping, and various other employee inquiries
  • Primary contact and accounts for the completion of staff and attorney employment verifications
  • Assists in the coordination and execution of all New York HR related employee events including but not limited to providing on-the-ground support to other HR professional when trainings, events, etc. are hosted out of NY office including arrangements with speakers, communications, RSVP process, calendar maintenance, and working with the conference services team on space, A/V, catering, materials, and other required logistics
  • Acts as site publisher for New York business services and attorney anniversary announcements
  • Processes bereavement checks, flower deliveries as well as corresponding GlobalNet announcement submission for same
  • Acts as first line handling of the itemization and shipping of former employee personal items as needed
  • Assists with placements of temporary staffing orders with various agencies and handles corresponding Temporary Hire Orientation
  • Coordinate in conjunction with the HR Specialist and HR Coordinator the onboarding processes for lateral attorneys and business services staff including but not limited to: coordinating and processing new hire paperwork and orientation schedules, and coordinating with Benefits, Payroll, IT, Facilities and other internal departments on arrivals
  • Prepares and maintains NYO headcount, attorney & business services arrival/departure chart, related reporting, and new hire announcements circulated to New York office
  • Work with Attorney Personnel and US Staff Personnel on PeopleSoft updates related to new hires, status changes, and other work flows
  • Assist in the annual evaluation process
  • Assist with departing attorneys process
  • Handles data entry, administration, and reporting for HR team
  • Supports survey initiatives including Vault, Chambers, and AmLaw surveys
  • Completes HR team expenses and tracking
  • Performs other duties as assigned or required to meet Firm goals and objectives
Qualifications:

Education/Training/Certifications:

  • Bachelors degree in a related field. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job

Professional Experience:

  • Minimum of two years of previous administrative experience, required
  • Prior general Human Resources experience, preferred

Technical Skills:

  • Proficiency in Microsoft Office products, required
  • Proficiency in Microsoft Teams, Webex and Zoom platforms
  • Knowledge of HRIS database packages, preferred
  • PeopleSoft experience, preferred

Performance Traits:

  • Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
  • Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
  • Ability to work under pressure, meet deadlines with shifting priorities
  • Must be a self-starter with a high level of initiative
  • Strong customer service skills, able to anticipate needs
  • Strong attention to detail, organizational skills and the ability to handle multiple projects
  • Maintains confidentiality and exercises discretion
  • Exercises solid strategic thinking and problem-solving skills

Physical Requirements:

  • May require occasional lifting of up to 20 lbs.

The typical New York pay scale for this position is between $59,300 and $68,200, although the actual wage or salary could be lower or higher if the candidates education, experience, skills and internal pay alignment are different from those specified.

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401 (k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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