Cost Control Administrative Support

4 weeks ago

Louisville, United States Kroger Full time
Responsibilities

  • Essential Job Functions:
    • Create requisitions/purchase orders for project equipment, confirm receipt of equipment, expedite and track items as needed.
    • Oversee Direct Buy ordering and tracking process and escalate issues to project manager.
    • Bid package preparation, bid process coordination and bid analysis
    • Ensure and assemble documentation for contracts (i.e. insurance certificate, etc.) and assist with contract administration.
    • Maintain the Standard Estimating-Ordering Guide and document requested revisions
    • Set up and maintain core project information, primarily through the use of our Construction Project Management System.
    • Maintain the Standard Estimating-Ordering Guide and document requested revisions
    • Produce and assemble materials and documents needed for meetings, training sessions and presentations, and coordinate accommodations, as required
    • Assist project managers with confirming project closeout responsibilities are completed
    • Champion new systems/software implementations by introducing and providing training for the department
    • Transcribe and/or compose letters, memos, punch lists and reports, as required
    • Collect, organize and analyze data from various reporting system (i.e. construction management system and cost control system) and providerecommendations to the appropriate manager.
    • Run reports as needed from various applications (project management system, cost control system, etc.) for management's review.
    • Coordinate with various other departments to ensure our standards are current and provide documentation as requested
    • Support the asset transfer and retirement (PAS) processat assets completion.
    • Support the Capital Appropriation submittal, approval and tracking process
    • Research billing discrepancies, as required
    • Submit and process local check requests
    • Process department mail and distribute accordingly
    • Order supplies and support office equipment, as required
    • Must be able to perform the essential functions of this position with or without reasonable accommodation
Qualifications
  • Desired Previous Job Experience
    • Customer focused administrative support experience
    • Proven experience supporting multiple managers
    • 1-2 years' experience in a Cost Control & Capital Administrative Support
    Minimum Position Qualifications:
    • Excellent communication skills
    • Proven typing, filing and professional phone skills
    • Proficient in Excel, Word, Outlook and PowerPoint
    • Ability to learn new computer software/programs
    • Self-motivated, able to organize, prioritize, plan and meet multiple deadlines
    • Strong independent decision making skills and good judgment
    • Ability to think outside the box to resolve issues
    • Demonstrated dependability and professional approach
    • Ability to gain the support of others to achieve the appropriate outcome
    • A high degree of confidentiality is required

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