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Executive Assistant

1 month ago


Barrington, United States Archdiocese of Chicago Full time

Opportunities at other Organizations / Parishes / Dioceses, not with the Archdioceseof Chicago Bellarmine Jesuit Retreat House 420 W County Line Rd Barrington, IL60010 jesuitretreat.org Description: We are seeking an organized, detail-oriented, self-starter to serve as an Executive Assistant. This person will have a passion for helping people, a welcoming spirit, and proven success working in a professional environment.The successful candidate will:Communicate across generations and demographics, by phone, in writing, and in personShow an ability to exercise good judgment, discretion, and confidentialitySchedule, calendar, and attend meetingsManage and organize multiple deadline driven projects simultaneouslyAnswer phones and greet guestsUpdate and create database records and generate reports from our databasePlan staff outings, parties and meetingsRun occasional errandsManage Resource Center of books and prayer resources by ordering, and displaying materials.Purchase supplies and maintain office equipmentAssist the Executive Director, and Associate Director with other dutiesWork in person, estimated 40 hours per week, with a few evenings and occasional weekends required for meetings and special events. Requirements: Qualifications:At least 5 years of relevant experienceSpeak both Spanish and English fluentlyMust have a kind, welcoming, can-do, service-oriented demeanorMust be detail oriented and a strong communicator – verbally and in writingProficient computer skills and knowledge of Microsoft products, including Word, Excel, and PowerPoint. Comfortable using the Google Suite of products (Google Docs, Google Sheets, and G-mail)Must be comfortable inputting data into a database and exporting data for reports.Must be able to work in-person Mondays to FridaysMust be comfortable lifting up to 50 pounds of office supplies (books, paper, etc.)Must have a valid driver’s license #J-18808-Ljbffr