Operations Administrative Assistant

4 weeks ago

Billerica, United States Entegris Full time
Company Overview and Values:

Why work at Entegris?

Lead. Inspire. Innovate. Define Your Future.

Not everyone who works for a global company shares the same background, experiences and perspectives. We leverage the differences of our employees to bring new ideas to the table. Every employee throughout the company is encouraged to share input on projects and initiatives. Our decision making process is truly a collaborative effort as we realize there are leaders at every level of the organization. We put our values at the core of how we operate as an organization not just when its convenient, but in a lasting and meaningful way. We want the time and energy you spend here to have a positive impact on your life inside and outside of the office.

Entegris is a values-driven culture and our employees rally around our core PACE values:

People
Accountability

Creativity
Excellence

The Role:

As a Operations Administrative Assistant you are an essential part of helping Entegris be part of the Future of Innovation. In this role you will help our Billerica operations leaders with critical customer, safety, HR and business processes such as timekeeping, safety observations, and other related project support work. You will be challenged to think of creative ways we can execute our work and where we can make changes to improve the accuracy and efficiency of our processes.

In this role you will:
  • Primary duties are to support plant managers and supervisors assisting with administrative duties
  • Supports review and submission of timecards/records, including missed punches and attendance policy administration
  • Provide support for New Hire Onboarding, including coordination of orientation, IT setup & EtQ profile administration
  • Provides backup for inventory support and MRO supply purchasing
  • Coordinates event planning, setup, and management (meetings, meal purchases, plant-related activities)
  • Takes minutes for key meetings and tracks action items through completion
  • Manages office & desk space logistics
  • May help with document administration in areas of employee training and EtQ
  • May help track employee qualifications, certification/re-certifications, training events, corrective action, and training check sheets
  • Assists with maintaining employee files and collection of documents
  • Creating, sending, and reviewing 30/60/90 reviews of new hires.
  • Managing HR paperwork including reviewing for accuracy, filing, and escalating as required.
  • Assist employees with accessing and using HR systems like PayNComp and SuccessFactors.
  • Create user guides for common questions and help to drive a self service culture at the site.
  • Make changes in SuccessFactors for employee information requests, recruiting needs, transfers, etc.
Traits we believe make a strong candidate:
  • 2 or more years previous experience in an administrative capacity
  • Ability to communicate effectively verbally and in writing, as appropriate for the needs of the audience
  • Ability to deal effectively with a diverse group of individuals
  • Ability to work on projects with general direction and minimal guidance, both on a team and individually
  • Intermediate level of proficiency with MS Office Suite (Outlook, Word, Excel, PowerPoint) and SharePoint


What we offer::

Our total rewards package goes above and beyond just a paycheck. Whether youre looking to build your career, improve your health, or protect your wealth, we offer generous benefits to help you achieve your goals.

  • Very Competitive total compensation plans.
  • A 401(K) plan to help you plan for your future with an impressive employer match thats all yours- no vesting
  • Great health, dental and vision insurance packages to fit your needs to ensure youre happy and healthy.
  • 3 weeks vacation - plenty of time to recharge those batteries

At Entegris we are committed to providing equal opportunity to all employees and applicants. Our policy is to recruit, hire, train, and reward employees for their individual abilities, achievements and experience without regard to race, color, religion, sexual orientation, age, national origin, disability, marital or military status.

Entegris strongly encourages all of its employees to be vaccinated against COVID-19. At Entegris, COVID-19 vaccination is preferred but not required at this time.

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