HR Assistant

1 month ago


Miami, United States Aston Carter Full time

Immediate - Procurement Sourcing Specialist

Job Description

Ensures compliance with all international documentation requirements, and company policies and protocol, to secure requisite documentation for shipboard employment, and support and maintain adequate manning levels. Provides all logistical services, support, and information to joining crew members.

+ Manage the process to collect and verify that all documentation for joining crew (new hires/rehires) has been received and is compliant with international and local requirements.

+ Analyze all pre-employment medical reports to ensure that all potential crew members are in compliance with physical requirements for shipboard employment.

+ Coordinate with all global hiring partners, joining crew members, U.S., and foreign embassies/consulates, port agents, as well as shipboard and shoreside team members to ensure that all pre-employment documentation requirements have been met.

+ Record and update all personal crew information in MAPS, including all passport, visa, and medical information.

+ Coordinate and confirm all logistic requirements for joining crew, which includes air transportation, ground transportation, and hotel arrangements

+ Coordinate with shipboard Personnel Managers and port agents in order to ensure that special arrangements for joining crewmembers not in possession of all required documents are handled appropriately.

+ Coordinate with the scheduling team, travel team, and global hiring partners to research and procure the most cost-effective travel, while maintaining compliance with established policies, and applicable regional visa restriction

Job Type

This is a contract position with a duration of 3 Month(s).

Work Site

This is a hybrid position requiring Monday - Thursday on-site and Fridays remote

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.


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