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Administrative Assistant

2 months ago

Newton, United States ClearView Healthcare Partners Full time
Description

Company Overview

ClearView Healthcare Partners is a premier life sciences strategy consulting firm founded in 2007 headquartered in Boston, with offices in San Francisco, New York City, London, and Zurich. Serving clients in the biopharmaceutical, medical device, and diagnostic spaces, we provide world-class strategic decision-making support across a diverse range of business issues. Our goal is to inform actionable recommendations that allow companies to achieve their business objectives.

Role Overview

As an Administrative Assistant (AA) at ClearView, you will support your aligned leadership team members and report to the local Office Manager. Our AAs are critical to their local offices and operate as a global team, embodying the company values and contributing to the office environment. In addition to core responsibilities, AAs support internal functions such as Human Resources, IT, Talent Acquisition, and Marketing. Employees are encouraged to join internal initiatives to drive company culture, engage with colleagues, and gain new skills and experiences.

Dedicated administrative support
  • Manage travel
  • Manage and submit expenses
  • Support statement of work (SOW) tracking
  • Provide calendar and scheduling support (internal and external)
  • Assist with printing & binding
General office-related AA responsibilities
  • Coordinate internal and client meetings (including lunch orders, conference room setup, zoom set up, etc.)
  • Document Management and data entry
  • Set up of offices and desks for new hires
  • Ensure the office space is clean and tidy
  • Attend and assist in office and company events
  • Provide backup support for the office receptionist (stocking pantry, receiving mail/packages, greeting guests, monitoring visits, parking validation, etc.)
Internal Functional Alignment (20% - 30%) - responsibilities will vary based upon the team being supported
  • Support data entry associated with new employees (HR alignment)
  • Assist with project documentation or document tracking (Finance alignment)
  • Track marketing conference outreach and downstream leads (Marketing alignment)
  • Support event planning (Team Building alignment)
  • Schedule interviews, book travel, submit candidate expenses for reimbursement (TA alignment)
  • New hire training scheduling and coordination (Learning & Development alignment)
Qualifications

Required
  • 1+ year of office experience (administrative assistant or office support role preferred)
  • Strong written and oral communication skills
  • Ability to adapt, multi-task, and prioritize effectively
  • Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint)
  • Quick learner with new technology tools (e.g., SharePoint, SAP Concur, Salesforce)
  • Attention to detail
  • Ability to lift 50 pounds
Preferred
  • Bachelor's degree
  • Willingness to take on various tasks
  • Strong interpersonal skills and desire to build relationships


We encourage you to apply even if you don't meet every single qualification. We are looking for individuals who are passionate about our mission and are eager to grow and learn.

ClearView Healthcare Partners ("CV") is an Equal Opportunity employer. All qualified applicants will be considered for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.