Senior Administrative Assistant

3 weeks ago

Boca Raton, United States SBA Network Service Inc. DBA SBA Communications Corporation Full time

SBA Communications is a leading independent owner and operator of wireless communications infrastructure, including towers, buildings, rooftops, DAS and small cells. We offer a competitive benefits and compensation package and are looking for team members who will thrive in our dynamic environment. We welcome your interest in SBA. Let us know a little about you by checking all that apply: You are a self-starter. You are resourceful and thrive in a fast-paced environment. You have a strong work ethic. You are passionate and driven to achieve results. You are a team player who enjoys working in a collaborative environment. You continuously challenge yourself to find innovative ways to improve. You may be a perfect fit. At SBA, we operate with the highest sense of integrity and commitment to quality. We focus on achievement and operate with responsiveness, timeliness and accountability. Our culture of excellence incorporates working collegially, where every team member can contribute meaningfully and make a difference. If you are ready to make an impact, join our team Your Next Career Opportunity Senior Administrative Assistant Provide administrative and office support in general. Receiving and updating company information, documents and internal systems. What You Will Do Primary Responsibilities Distribute Management Trackers for area controls. Maintain and distribute various trackers, logs, and schedules to all parties involved. Prepare correspondence, proposals, and documents. Prepare memos and emails, as required. Prepare formal notifications such as NFTs, TINs, etc. Reports on processes and data packages. Maintain the department/region phone book and contact list. Assist in preparing presentation materials. Request and manage supplies for equipment, departments, and staff. Request External Services (Carrier, Post Office, Notary Public). Support Ground and Tenant leasing administrative activities. Order and maintain supplies for the equipment department and staff. Prepare and control Tracker - Notifications. Financial control. Coordinate with different regional law firms regarding the issuance of invoices from outside counsel. Follow the approval process for outside counsel invoices. Populate form template agreements for sign-off by Corporate Counsel. Coordinate the execution of various agreements. Support sales team in securing new business via portfolio analysis reporting and supplemental email campaigns. Prepare routine management reports tracking marketing efforts' progress and business development opportunities. Participate in weekly staff meetings, drive follow up actions. Drive and administer recognition programs for operations departments. Support executives with new hire process. Process Monthly Budget, Tower, and Expense Reports for VPs IT tickets for moves/coordinate moves when necessary. Calendar management for Executive Team. Plan, coordinate, and schedule leadership and customer meetings as needed. Re-order office supplies as needed. What Youll Need Qualifications & Requirements H.S. Diploma/GED College courses in Business Administration or similar; and 3-5 years administrative support experience.

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