Senior Administrative Assistant
1 week ago
Job Title: Executive Assistant- Construction
Company: TGG
We are seeking a highly skilled and organized Executive Assistant to support our CEO in the Construction industry. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to work effectively under pressure.
Key Responsibilities:
- Calendar Management: Effectively manage the CEO's schedule, ensuring optimal use of time and alignment with strategic priorities.
- Email Management: Clear large quantities of emails, identifying those worth reviewing and clearing clouding emails to allow prioritization of follow-up actions.
- Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and ground transportation, while considering the CEO's preferences and schedule constraints.
- Expense Management: Manage all expense reports for the CEO and his direct reports, searching for anything out of policy.
- Agenda Planning and Preparation: Proactively anticipate the CEO's needs and preferences, preparing comprehensive agendas for meetings and events.
- Communication and Information Flow: Facilitate effective communication within the executive team and across the organization, ensuring timely dissemination of information.
- Task Prioritization and Follow-Up: Prioritize tasks and projects based on urgency and importance, ensuring deadlines are met.
Requirements:
- Bachelor's degree in business administration, communications, or a related field.
- Minimum of 5 years of experience as an Executive Assistant or in a similar role.
- Proven experience supporting C-level executives.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- High proficiency in calendar management and scheduling tools.
- Ability to work effectively under pressure and prioritize tasks.
What We Offer:
TGG offers a dynamic and fast-paced work environment with opportunities for growth and development. We are committed to supporting our employees in their careers and providing a competitive compensation and benefits package.
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