Administrative Assistant
2 weeks ago
Job Type
Full-time
Description
McHale Landscape Design is searching for the next great Administrative Assistant for our busy residential landscape design/build Corporate office.If you enjoy working in a thriving office setting and are great at providing clerical support for multiple departments and divisions to enable team success, we have an exciting and challenging opportunity for you
Who we are:
McHale Landscape Design is a residential landscape architecture company and design-build firm dedicated to designing and constructing extraordinary residential gardens, pools, outdoor living areas, and home additions. Since 1981, the firm has designed, constructed, and planted residential projects throughout D.C., Maryland and Virginia, including more than 300 award-winning landscapes.
What an Administrative Assistant does:
- Answers phones, greet visitors, takes messages and fields/answers to all routine and non-routine questions
- Receives and distributes deliveries
- Process client and project information and paperwork following outlined procedures
- Receives and processes information from incoming requests for new projects
- Prepares written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information
- Assists all administrative/accounting associates as needed.
- Drafts general correspondence, memos, proposals, and other documents necessary for analyzing and promoting business goals. Proofreads copies for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
- Perform online research as requested
- Executes numerous support requests exercising independent judgment
- Establishes, develops, maintains and updates filing systems
- Maintains necessary calendars
- Responsible for other projects and assignments as needed
- Competitive Pay
- Discretionary Bonuses
- Comprehensive benefits: medical, dental, and vision insurance along with life, short-term, and long-term disability insurance is available for all full-time employees
- Paid time off and holidays
- Experience working in a professional service environment a plus.
- Ability to work in-office Monday - Friday 7:30 am to 4:00 pm
- Excellent phone manner
- Excellent attention to detail, judgment, and dependability, including the ability to meet deadlines.
- Candidate must possess high level of interpersonal skills to handle sensitive and confidential information
- Strong working ability with Microsoft Office applications including Word, Excel, Outlook and PowerPoint
Salary Description
$18-$20 per hour
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