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Accounts Payable Assistant

1 month ago

Birmingham, United States Brasfield & Gorrie Full time

Responsibilities:

The Accounts Payable Assistant works with receiving Accounts Payable invoices, reviewing invoices before payment is issued, and customer service inquiries. This position supports multiple office locations and various departments within the company.

Responsibilities and Essential Duties include the following (other duties may be assigned):

  • Prepare vendor invoices and other various documents for scanning
  • Scan and index vendor invoices and other documents
  • Download and process vendor invoices into imaging system to include routing invoices to the correct job or department
  • Match payment information (check run reports) to source documents (i.e., invoices, subcontractor payment applications, check requests)
  • Validate invoices before they are processed for payment
  • Research invoices in various OnBase queues and determine the appropriate course of action
  • Identify and research exceptions which may have occurred during check run validation
  • Coordinate mailing of checks daily
  • Review and research vendor statements on a regular basis
  • Review expired SmartPay credit card payments and stale dated checks on a quarterly basis to support the Unclaimed Property process
  • Respond professionally and timely to employee and vendor correspondence and inquiries that are delivered via our customer service line and/or shared email box
  • Make SmartPay credit card payments by phone or online payment portal for select vendors not handled by Corpays Pay for You
  • Support Project Accountants as needed
  • Maintain accounts payable files
  • Assist with identifying process improvements and/or efficiency gains with the Accounts Payable payment process
  • Assist with training interns and new hires on A/P processes


Education - Skills - Knowledge - Qualifications & Experience:

  • High School Diploma required
  • Minimum of 1 year experience in an office environment- accounting, banking or finance department experience preferred
  • Ability to work in a team environment
  • Excellent interpersonal and customer service skills
  • Attention to detail and strong organizational skills
  • Ability to meet deadlines in a fast pace environment
  • Excellent research and problem-solving skills
  • Experience with Microsoft applications
  • Ability to input data via 10 keypad at high level of proficiency

The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Brasfield & Gorrie is an EEO/AA Employer M/F/V/D.

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