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Administrative Assistant- Wellness Services

2 months ago

Sterling, United States ADAM'S Full time
Role Purpose

To provide administrative support to all AWS departments.

Key Responsibilities:
  • Receive and respond to emails
  • Schedule meetings
  • Work with reservations
  • Submit marketing requests for website updates and flyers
  • Maintain AWS social media
  • Prepare reports and documents
  • Maintain Filing Cabinet
  • Greet office visitors
  • Prepare invoices
  • Assist with events (planning/attending)
  • Maintain calendar
  • Data Entry
  • Participate in weekly department meetings
  • Meeting minutes (note taking)
  • Being able to handle and manage the supervisor's emails, messages, calls, and notes after each session, as well as assist her with scheduling, etc.
Support Programming related to these topics (Some weekends required)
  • Social Servies
  • Mental Health
  • Accessibilities
  • Support Groups
  • Marriage Services
Necessary Knowledge, Skills and Experience
  • Organizational Skills
  • Word/Excel/Outlook/Teams
  • Smartsheets
  • FMX - reservations
  • Must have excellent interpersonal skills and the ability to work well with a diverse community.
  • Must have excellent written communication skills
  • Should be familiar with American Culture.
  • Must maintain confidentiality of all clients
  • Must agree and follow ADAMS' mission and vision.
Education and Certification Requirements
  • Non-profit experience preferred
  • Some college required; Bachelors preferred

WORKING CONDITIONS

Although there is some flexibility with start and end timings, there should be some "core hours" throughout the week that are agreed upon with the AWS.

Work Timings

20 hrs/week,. Some evenings and weekends. Wednesday office is closed

At ADAMS, we deeply appreciate your interest in joining our team. Due to the large number of applications we receive, we may not be able to reply to every candidate, but please know that we value and review each submission.