Branch Administrative Assistant
6 hours ago
The Administrative Assistant is a part time role that will play a crucial role in supporting daily operations at the branch level by managing administrative tasks and ensuring compliance with company policies and procedures. This role reports directly to the Branch Manager and requires a proactive and flexible approach to support daily operations effectively. The Administrative Assistant will contribute to maintaining smooth operations and ensuring compliance across various administrative functions within the branch.
RESPONSIBILITIES:
- Daily Administrative Tasks:
- Gather, review, and submit morning DOT paperwork.
- Sort and prepare morning billing paperwork for manager review.
- Compile and prepare morning compliance paperwork for quality control review; submit final product daily.
- File daily DOT, truck, and compliance paperwork.
- Biweekly Responsibilities:
- Review, prepare, and submit biweekly hydrotesting paperwork.
- Prepare biweekly hydrotest report reflecting branch-owned cylinder transactions.
- Office Management:
- Manage branch office supply inventory.
- Prepare purchase orders for approval and submission.
- Coordinate with corporate vendors for bulk product orders.
- Arrange shipping through third-party vendors as required.
- Financial and Payroll Support:
- Assist branch personnel with expense reports, mileage reimbursements, etc.
- Verify accuracy of payroll/punch systems and input payroll adjustments as directed.
- Travel Coordination:
- Maintain branch PTO and travel board.
- Book travel arrangements for branch personnel.
- Compliance and Reporting:
- Maintain compliance room and ensure files are accurate and orderly.
- Update weekly helium report.
- Update monthly cycle count inventories and collaborate with corporate inventory departments on variance reviews.
- Special Projects and Reporting:
- Generate ad hoc reports as requested by branch managers.
- Proven experience as an administrative assistant or in a relevant administrative role.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Attention to detail and problem-solving skills.
- Proficiency in MS Office, particularly Excel and Word.
- Excellent written and verbal communication skills.
- Ability to work independently with minimal supervision.
- Knowledge of DOT regulations and compliance procedures (preferred).
- Experience with payroll systems and financial documentation (preferred).
- High school diploma or equivalent; additional qualifications in Office Administration are a plus.
Apply Today
-
Branch Administrative Assistant
3 weeks ago
Bridgeton, United States Helget Gas Products Part time $20 - $25Job DescriptionJob DescriptionThe Administrative Assistant is a part time role that will play a crucial role in supporting daily operations at the branch level by managing administrative tasks and ensuring compliance with company policies and procedures. This role reports directly to the Branch Manager and requires a proactive and flexible approach to...
-
Branch Operations Administrative Coordinator
4 weeks ago
Bridgeton, Missouri, United States Helget Gas Products Full timeJob OverviewThe Administrative Support Specialist will be instrumental in facilitating the daily functions at the branch by overseeing administrative responsibilities and ensuring adherence to company standards and protocols. This position directly reports to the Branch Manager and necessitates a proactive and adaptable mindset to effectively assist in daily...
-
Branch Operations Administrative Coordinator
4 weeks ago
Bridgeton, Missouri, United States Helget Gas Products Full timeJob OverviewThe Administrative Support Specialist will be integral in facilitating daily functions at the branch by overseeing administrative responsibilities and ensuring adherence to organizational policies and standards. This position reports to the Branch Manager and necessitates a proactive and adaptable mindset to effectively assist in daily...
-
Office Management Assistant
3 weeks ago
Bridgeton, Missouri, United States Helget Gas Products Full timeJob DescriptionThe Administrative Assistant plays a vital role in supporting daily operations at the branch level by managing administrative tasks and ensuring compliance with company policies and procedures. This role reports directly to the Branch Manager and requires a proactive and flexible approach to support daily operations effectively.Key...
-
Administrative Support Specialist
21 hours ago
Bridgeton, Missouri, United States Missouri Baptist Children's Home Full timeJob SummaryThe Administrative Specialist - II provides administrative support to the MBCH Executive Team, Corporate Boards, and Human Resources department, as well as general support for the administrative staff at the Lowe-Frillman Campus in Bridgeton, MO.Key ResponsibilitiesProvide administrative and clerical support to the Executive Team, Corporate...
-
Office Administrator
2 weeks ago
Bridgeton, Missouri, United States Oceanic Solutions Full timeAbout Oceanic SolutionsWe are a dynamic and innovative company that sets standards in the industry. Our mission is to provide exceptional services and solutions to our customers.About the RoleWe are seeking a highly skilled and organized Office Administrator to join our team. As an Office Administrator, you will play a critical role in ensuring the smooth...
-
Administrative Support Specialist
4 weeks ago
Bridgeton, Missouri, United States IMAGE RECOVERY SERVICE INC Full timeJob OverviewWe are looking for an Administrative Support Specialist to provide essential clerical and organizational assistance that contributes to the efficiency of our operations.Key Responsibilities:Compose and manage formal communications and documentationCoordinate and organize meetings and eventsWelcome and assist visitors at the officeHandle incoming...
-
Administrative Support Specialist
4 weeks ago
Bridgeton, Missouri, United States GoJet Airlines Full timePosition OverviewGoJet Airlines is in search of a meticulous and highly organized professional to enhance our corporate office operations. The selected candidate will deliver effective administrative assistance to facilitate the seamless execution of daily functions.Key Responsibilities:Manage various clerical duties and coordinate office activities.Assist...
-
System Administrator II
3 weeks ago
Bridgeton, United States Hunter Engineering Company Full timeJob DescriptionJob DescriptionDo you have a passion for desktop and PC support? We’re hiring a System Administrator II for our company’s headquarters in Bridgeton, Missouri. If you possess:Proficiency in troubleshooting, implementation, and use of Windows operating systemsCurrent technical expertise in the rapidly changing technology of microcomputers...
-
Contracts Administrator II
2 months ago
Bridgeton, United States Leonardo DRS Full timeLeonardo DRS is a prime contractor, leading technology innovator and supplier of integrated products, services and support to military forces, intelligence agencies and defense contractors worldwide. The company specializes in naval and maritime systems, ground combat mission command and network computing, global satellite communications and network...
-
Contracts Administrator II
1 month ago
Bridgeton, United States Leonardo DRS Full timeLeonardo DRS is a prime contractor, leading technology innovator and supplier of integrated products, services and support to military forces, intelligence agencies and defense contractors worldwide. The company specializes in naval and maritime systems, ground combat mission command and network computing, global satellite communications and network...
-
Senior Contracts Administrator
2 months ago
Bridgeton, United States Leonardo DRS Full timeLeonardo DRS is a prime contractor, leading technology innovator and supplier of integrated products, services and support to military forces, intelligence agencies and defense contractors worldwide. The company specializes in naval and maritime systems, ground combat mission command and network computing, global satellite communications and network...
-
Bilingual Administrative Coordinator
4 weeks ago
Bridgeton, Missouri, United States Elite Staffing Inc. Full timeBilingual Administrative Coordinator Office Support / Customer Service Specialist with Bilingual Skills Position Overview:Engage with international clients across North America, Central America, and South America.Process orders through various communication channels.Monitor inventory levels using an ERP system.Handle incoming calls and email inquiries.Assist...
-
Administrative Support Specialist
3 weeks ago
Bridgeton, Missouri, United States City of Bridgeton Full timeJob DescriptionThe City of Bridgeton is seeking a highly skilled and detail-oriented individual to fill the position of Police Records Coordinator. This role is responsible for providing administrative support to the Police Department, ensuring the efficient processing of police records and reports, and maintaining accurate and up-to-date records.Key...
-
Bilingual Administrative Coordinator
3 weeks ago
Bridgeton, Missouri, United States Elite Staffing Inc. Full timeBilingual Administrative Coordinator Office Support / Customer Service Role Position Overview:Engage with international clients across North America, Central America, and South America.Process orders through various communication channels including phone and email.Monitor and manage inventory utilizing an ERP system (IQMS software).Handle incoming calls and...
-
Office Assistant
5 months ago
Bridgeton, United States IMAGE RECOVERY SERVICE INC Full timeJob DescriptionJob DescriptionWe are seeking an Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and...
-
Human Resource Assistant
5 months ago
Bridgeton, United States The Kintock Group Full timeJob DescriptionJob DescriptionGeneral Description Under the general supervision of the Human Resource Manager, this position will provides administrative assistance for the Human Resource Management department in accordance with established policies, procedures, employment regulations and contracting agency requirements.Job Requirements (Performs other work...
-
Speech-Language Pathologist Assistant
2 weeks ago
Bridgeton, Missouri, United States Adelphi Medical Staffing Full timeJob Summary:Adelphi Medical Staffing is seeking a highly skilled Speech-Language Pathologist Assistant to provide support services to students with speech, language, and communication needs. The ideal candidate will have experience in school-based speech-language pathology and be able to assist in carrying out various duties as stipulated by the...
-
Counter Sales HVAC
2 months ago
Bridgeton, United States APR Supply Co. Full timeJob DescriptionJob DescriptionWho We Are:With 42 locations throughout Pennsylvania, New Jersey and Delaware and a team over 475 strong, APR Supply Co. is a premier full-service distributor of plumbing, HVAC and hydronic supplies.APR Supply Co. bases our business and culture upon four core values; Customer, Accountability, Excellence, Results. Eligible...
-
Executive Personal Assistant
3 weeks ago
Bridgeton, Missouri, United States At Home Care Full timeAbout the RoleWe are seeking a highly skilled and experienced Executive Personal Assistant to join our team at At Home Care. As a key member of our organization, you will provide exceptional support to our CEO, handling a wide range of administrative tasks and responsibilities.Key ResponsibilitiesTravel and Logistics: Travel with the CEO locally and...